
The most efficient way to secure your WordPress site without a plugin is by configuring custom user permissions based on roles, with a reverse proxy. This way, you can easily set and configure the correct permissions based on user roles (RBAC) for your WordPress files and folders.

## What are WordPress file permissions?

WordPress file permissions are the rules that allow users control over a file or folder or directory based on the defined role based access control (RBAC). With the correct WordPress file permissions set, users won’t access any unauthorized folders and they will easily know what are the “do’s” and “don’ts”. For example, any user at a junior level in an organization will not be able to access the files and folders which are authorized only for employees at a senior level. This is possible through role based access control configured for the WordPress file permissions.

### What is role based access control ( RBAC ) ? {#rbac}

Role based access control (RBAC) means allowing access to users to a directory based on the set user roles and permissions. With a defined role based access control (or RBAC) users access levels throughout the organization and protect their data at the same time.

### Top 3 reasons why you need to set WordPress file permissions. {#three-reason}

**1. Role based access control (RBAC):** Control which user can access which folder and data items.

**2. Monitor user actions:** It helps in monitoring and analyzing every single access request sent from a user for potential threats.

**3. Update user roles and permissions**: You can easily make changes to a user’s role and access levels by making the changes in the server itself.


### How to secure your WordPress site files and folders? {#secure-folder}

WordPress files can be secured with the help of a reverse proxy server. At the time of login, based on the user roles and permission attributes defined in the IDP (or user pool). This way, user roles will be mapped along with access based WordPress file permissions. Hence, no unauthorized user will be able to access the WordPress files and folders of an organization and data breaches will be prevented.

### 6 Advantages of securing WordPress file permissions with reverse proxy. {#six-advantages}

**1. Set user permissions:** It correctly maps all the user roles defined at the time of SSO Login based WordPress file permissions.

**2. Set IP restriction:** We can set IP restriction to prevent access from devices not on the organization’s network. You can also add or block an entire range of IP addresses.

**3. Set Device Restriction:** We can set device restriction where the admin can set WordPress file permissions to block devices trying to access WordPress files and folders based on the authorized MAC address of the user device.

**4. Set Location restriction:** With Location restriction, you can block access to your WordPress files and folders based on geographical locations to prevent any unauthorized access attempts.

**5. Monitor Traffic:** The admin can monitor traffic coming towards their WordPress site. This way the admin can check who and when an unauthorized user tried to access the WordPress files and folders.

**6. Set Rate Limiting:** With rate limiting, the admin can set the amount of traffic reaching the WordPress site to prevent an increase in the number of access attempts of WordPress files and folders.

### How does access control secure WordPress websites based on user role? {#access-control-wordpress}

Suppose we have 2 users, Joe and Eddie. We have 2 separate sites on WordPress (Website#1 and Website#2) that we are redirected to from the origin website. The access to those sites will be granted based on the user roles and permissions defined.

In our use case, Joe has access to Website#1 and Eddie has access to Website#2. Now say Joe and Eddie both, try to access  Website#1. The users will send an OAuth request to the website via the reverse proxy. On the role based access control specified (or RBAC) for each user and credentials entered, the site will send an OAuth response back.  If the user role to access the site is valid, the request will be authenticated or else it will be declined. Hence in our use case, Joe will be granted access to Website #1 and Eddie’s request will be denied by the reverse proxy itself.

The main requirement for us here is WordPress role based access control (or RBAC), and because of that requests sent to sites by any user will be monitored and proper authentication will run. This way any user from a different role will not be able to access the WordPress website resources.

**If the user role is valid to access the website.**

Suppose a client wants to access a site, first an OAuth request will be sent to the website’s IDP via the miniOrange Reverse Proxy server. The site will send an OAuth response back to the reverse proxy server and if the OAuth response message is valid, the user will be granted access to the WordPress site data.

![bot traffic for without reverse proxy](/blog/assets/2023/user-role-access-subsites-granted.webp)

**If the user role is invalid to access the website.**

Suppose a client wants to access a site, first an OAuth request will be sent from to the website IDP, via the miniOrange Reverse Proxy server. The site will send an OAuth response back to the reverse proxy server and if the OAuth response message is not valid, the user will be denied access then and there by the miniOrange Reverse Proxy.

![bot traffic for with reverse proxy](/blog/assets/2023/user-role-access-subsites-denied.webp)

### Other features of miniOrange reverse proxy {#features}

**1.** User access control setup and management.

**2.** Bot traffic mitigation.

**3.** Load balancing.

**4.** IP restriction.

**5.** Content caching.

**6.** Traffic monitoring and analysis.

### In Summary {#conclusion}

WordPress file permissions can be configured to secure and prevent unauthorized access by setting role based access control (RBAC) for each user with the help of a reverse proxy server. Based on the roles users’ play in an organization, exclusive access to data and information is granted and secured by properly monitoring the requests sent.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





WordPress site file permissions basically define which users can perform what actions on them. Securing WordPress files and folders provide better protection against vulnerabilities in your site code, security against unstable plugins, and any threats against your WordPress site.

How to set up WordPress role based access control to secure site folders?


## Introduction

### What is a CASB? {#what-is-a-casb}

CASB, or Cloud Access Security Broker, is an advanced solution to protect on-premise apps and cloud apps from threat vectors and data breaches to prevent apps from incoming cyber attacks. A CASB continuously monitors all your cloud and on-premise apps to monitor for suspicious user activity, which might be inconsistent with the app usage and potential malware attacks.

CASBs are a standard industry tool for securing data and controlling user access permissions as well. With a CASB in place, you can achieve industry security certifications like HIPPA and GDPR to guarantee data protection.

Let’s see why exactly you need an AWS CASB security solution for your AWS environment.

### Why do I need a CASB for my AWS environment security? {#why-need-casb-for-aws}

Here’s why you need a CASB security solution for your AWS environment:

- **Data Breach Protection:** AWS CASB is designed to protect and regulate information flow from users and apps. They actively monitor app permissions and user actions to check for potential data breaches when the information flows out of the scope of app security.
- **Malware Detection and Threat Protection:** AWS CASB defends against malware and software targeting your storage applications to prevent unauthorized data hardening to safeguard from threat vectors over your AWS applications. 
- **Control User Access Permissions:** To control the over-sharing of user access to cloud apps, AWS CASB can monitor and even restrict access to certain AWS services and applications from users in order to control access permissions to prevent data infringement.
- **User Risk Score Assessment:** For each suspicious user activity, a threat score is assigned to the user profile. Once the user risk score crosses a threshold, all access and permissions are cut off, and now the user won’t be able to access any of the AWS cloud services until authorized by the SOC administrator.
- **Generate Security Reports:** AWS CASB can generate and display security reports to show threats it protected your AWS services from over a time period. These reports help the SOC teams gain insights and make necessary developments in improving security and boosting company productivity.
- **Compliance Inclusion:** By being compliant with industry-standard security practices, an AWS CASB ensures your business is safe from threats and that no unauthorized party will ever gain access to your application data stored on the AWS environment.

### How does a CASB solution work to secure my AWS components? {#how-casb-works-for-aws}

Let’s understand how exactly AWS CASB works to secure your AWS applications and services.

Let’s say a company is using an internal use case app hosted on AWS for daily communication and services. The company has enabled an IP restriction security feature with a CASB (Cloud Access Security Broker) and has whitelisted all the IP address ranges of the company network. Suppose now there are 2 users: John and Robert in the organization. John is on the company network and Robert is not on the company network. 

The admin can allow or block users with AWS security restrictions.

Since John is on the company network, the AWS CASB solution will whitelist his IP address. Hence, he will be authorized to use the AWS application.

Since Robert is not on the company network, the AWS CASB solution will not whitelist his IP address. Hence, he will not be authorized to access the AWS application.

### Conclusion {#conclusion}

In this blog, we will discuss how AWS CASB works to secure your AWS environment to safeguard against Malware Attacks and Data breaches. CASB stands as the best security check to find security loopholes, fix overutilization of resources, monitor user actions, provide deep visibility, enable compliance inclusion, and configure custom security rules for user access permissions, data breach, and threat protections.

So if you are on the market looking for an AWS CASB solution to secure your cloud and on-prem apps from malware attacks and other threats. miniOrange is the go-to solution at the most competitive pricing on the CASB market and provides a globally recognized support team in your geolocation.

So what are you waiting for? Shoot us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you!

### Additional Resources {#additional-resources}

Check out more solutions from miniOrange,

- [AWS Single Sign-On (SSO)](https://www.miniorange.com/amazon-web-services-(aws)-single-sign-on-(sso))
- [AWS MFA (Multi-Factor Authentication)](https://www.miniorange.com/aws-2fa-mfa-two-factor-authentication-setup)
- [Microsoft 365 CASB solution for enterprises](https://blog.miniorange.com/microsoft-office-365-casb-security/)
- [How to Setup Google SSO (Single Sign-On) Integration](https://www.miniorange.com/google-apps-single-sign-on-(sso))
- [G Suite IP Restriction](https://blog.miniorange.com/secure-access-control-for-google-workspace-gsuite-apps/)









AWS services CASB security solution to secure your AWS Environment


## How miniOrange CASB Secures Your Salesforce Apps?

Salesforce is one of the most popular CRM tools that manages all customer data, like contact details, sales history, and even how the product is delivered. It has proven to be great for businesses, big or small, that sell to both B2B and B2C customers.

&nbsp;

It was the very first CRM system that you could access over the Internet. This means employees can access Salesforce cloud apps from anywhere with an internet connection, making it incredibly flexible and helping boost productivity. But that's not all! Salesforce also offers a complete 360-degree view of the customer's journey, like what made them interested in your product and when they bought something from you. 

&nbsp;

However, Salesforce management can become tricky for your organization. The job of protecting user access to Salesforce apps, preventing data leaks, and ensuring compliance with data security regulations falls entirely on your security team. 

&nbsp;

miniOrange can help your security team tackle these challenges with [Salesforce CASB](https://www.miniorange.com/casb/integrations/salesforce) (Cloud Access Security Broker) solutions. 

&nbsp;

Let’s understand why data security is important for Salesforce apps and how Salesforce CASB by miniOrange protects your apps from account takeovers, sensitive data leakage, and malicious file uploads.


### What is Salesforce Data Security? {#what-is-salesforce-data-security}

Salesforce Data Security is all about protecting your business data that is stored in your Salesforce Cloud apps. It ensures that only authorized users can access and modify this data on Salesforce apps.

&nbsp;

Imagine a scenario where a user or app mishandles Salesforce data, violating your company's data policies. This could lead to a security breach and serious consequences.

&nbsp;

That's where Salesforce Data Security steps in. It acts as a powerful control center, enforcing data access and permissions for all users and apps interacting with your Salesforce Cloud information.


### What are the threats to your Salesforce Cloud Apps? {#what-are-the-threats-to-salesforce-cloud-apps}

Imagine Salesforce as a giant filing cabinet full of important information about your customers and business deals. This information is valuable, so hackers and even dishonest employees might try to steal it.

&nbsp;

Here's why Salesforce data might be vulnerable:

- **Lots of access points:** Since many people in your company use Salesforce, there are more opportunities for someone to get in and steal information.
&nbsp;
- **Insider threats:** An employee with high-level access could take your customer data.

&nbsp;

This looming threat cannot be predicted. Your company needs to be more safe in ensuring Salesforce Data Security. To mitigate this, you need to use a [CASB solutions](https://www.miniorange.com/casb/solutions/) to provide transparency in customer data management, define user group access over different platforms, be compliant with industry standards, and ultimately provide complete data protection on Salesforce apps.

## What is a CASB? {#what-is-a-casb}

A [Cloud Access Security Broker (CASB)](https://www.miniorange.com/casb/) is a cloud security solution that helps businesses protect their cloud applications from unauthorized access and cyber threats. CASB solutions provide the Security Operations Center (SOC) team with comprehensive visibility into user behavior, enabling them to identify potential data security issues that could lead to data leakage. By monitoring user actions, CASBs can assess whether users pose a threat to the cloud application's data.

&nbsp;

The Salesforce CASB solution by miniOrange is designed on the [4 pillars of CASB](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/) to protect customer data stored on the Salesforce cloud apps. It prevents cyber threats and unauthorized access aimed at stealing critical company data. Additionally, it supports and enforces data protection rules necessary for controlling the flow of information between users and applications within the Salesforce Cloud.

### How CASB Solution ensure Salesforce Data Security? {#how-casb-solution-ensure-salesforce-data-security}

We've discussed CASB security, but how does it specifically protect information within Salesforce applications? Let's explore Salesforce Cloud security through an example. Imagine a company using Salesforce for lead generation and customer analysis. This company has implemented the miniOrange Salesforce CASB security solution to set user access restrictions, ensuring that employees can only access information relevant to their roles.

&nbsp;

**User Access Levels: An Example**

Consider two users: Michael, the marketing head, and Dwight, an assistant analyst. Their roles within the organization determine their access to Salesforce data.

&nbsp;

- **Michael (Marketing Head):** He requires **full access** to the Salesforce Marketing Cloud to manage ad campaigns and generate leads. The Salesforce CASB security solution grants him complete control over marketing activities and customer data for targeted campaigns.

&nbsp;

- **Dwight (Assistant Analyst):** Dwight **only needs access to specific product** growth data within categories. He won't have full access to customer information; he will only have relevant customer fields for his tasks. The Salesforce CASB security solution ensures he cannot access sensitive customer data beyond his job requirements.

&nbsp;

In this way, miniOrange Salesforce CASB safeguards company data by managing user access controls. This promotes compliance and mitigates threats to customer data stored in Salesforce Cloud apps.

![CASB Salesforce Users](/blog/assets/2023/casb-salesforce-users-blog.webp)

### Salesforce Shield vs Salesforce CASB {#salesforce-shield-vs-salesforce-casb}

**Salesforce Shield** and **Salesforce CASB** are both tools that can help you secure your Salesforce data and ensure compliance with regulations. Here's a breakdown of their strengths and weaknesses to help you decide which is best for your needs:

&nbsp;

 **Salesforce Shield:**

- **Pros:** Built-in solution for data protection, user access monitoring, and compliance.
- **Cons:** Cost is tied to your overall Salesforce spend, meaning more users can lead to a higher bill.

&nbsp;

**Salesforce CASB:**

- **Pros:** Typically priced per user, offering broader security features like granular access control, deep data visibility, and a wider range of compliance support.
- **Cons:** May require additional setup and configuration compared to the native Shield solution.

&nbsp;

**In Short:**
- **Shield is a good choice for:** Businesses already heavily invested in Salesforce who want a basic level of built-in security.
- **Salesforce CASB is a good choice for:** Businesses needing more comprehensive security features, per-user pricing, and deeper control over user access and data visibility.

## Benefits of CASB for Salesforce Apps {#benefits-of-casb-for-salesforce-apps}

Here are the top benefits of using the miniOrange CASB cloud security solution for Salesforce Cloud Data Security.

&nbsp;

- **Data Breach Protection:** Salesforce CASB safeguards and manages the flow of information between Salesforce Cloud apps and users. It continuously monitors app data permissions and user activities to detect potential data breaches, ensuring that information remains within the authorized scope and maintaining Salesforce Data Security.

&nbsp;

- **Compliance Inclusion:** By adhering to industry-standard security practices, Salesforce CASB security protects your sensitive data and business from threats. It ensures that unauthorized parties cannot access data stored in Salesforce Cloud apps, maintaining compliance and security.

&nbsp;

- **Malware Detection and Threat Protection:** Salesforce CASB provides robust defense against malware and malicious software targeting Salesforce Cloud apps. It prevents unauthorized data encryption (such as ransomware), ensuring the safety of all data stored within Salesforce Cloud apps.

&nbsp;

- **Control User Access Permissions:** To prevent over-sharing and manage user access to cloud apps, Salesforce CASB can monitor and restrict access to certain Salesforce Cloud apps. This control helps prevent data breaches by regulating access permissions.

&nbsp;

- **User Risk Score Assessment:** Salesforce CASB assigns a threat score to user profiles based on suspicious activities. When a user's risk score exceeds a set threshold, all access and permissions are revoked until reauthorized by the SOC administrator. This measure ensures that high-risk users are promptly identified and managed.

&nbsp;

- **Generate Security Reports:** Salesforce CASB enables the generation of security reports that detail threats it has mitigated over time. These reports provide SOC teams with valuable insights, allowing them to enhance security measures, update user permissions, and improve overall company productivity.

&nbsp;

- **Salesforce Zero Trust:** Salesforce Zero Trust is an advanced security approach for Salesforce Data Security and Cloud Security. It ensures continuous authentication, authorization, and validation of users, providing a secure flow of access and permissions while using Salesforce Cloud apps.


![Salesforce CASB Solution](/blog/assets/2023/salesforce-casb-solution.webp)

&nbsp;

## In Summary

In this blog, we explored methods to secure your Salesforce cloud apps and their data. We also detailed how miniOrange Salesforce CASB cloud security solution offers tailored data access to individual customer information, ensuring compliance with industry standards and safeguarding Salesforce data. Additionally, the CASB solution manages data access permissions based on employees' organizational levels.

&nbsp;

If you're looking to secure your Salesforce Cloud data, miniOrange Salesforce CASB is the premier solution on the market. With our outstanding products, globally recognized support team, and the most affordable pricing available, miniOrange is your go-to provider for all things CASB cloud security.

&nbsp;

Don't hesitate — reach out to us at [info@xecurify.com](mailto:info@xecurify.com) , and we'll respond promptly!

### Additional Resources {#Additional Resources}

If you’re looking for more Salesforce cloud security products, check out more of them by miniOrange.

-   [Salesforce SAML Single Sign-On SSO](https://www.miniorange.com/salesforce-single-sign-on-(sso))
-   [Single Sign-On (SSO) For Shopify Using Salesforce as Identity Provider](https://plugins.miniorange.com/single-sign-on-sso-for-shopify-using-salesforce-as-identity-provider)
-   [Single Sign-On (SSO) for Apps Using Salesforce as IDP](https://www.miniorange.com/iam/login-with-external-idp/configure-salesforce-sso)
-   [MFA + Provisioning for Salesforce](https://www.miniorange.com/integrations/salesforce-sso-mfa-provisioning)


Protect your Salesforce apps and data with miniOrange Cloud Access Security Broker (CASB). Ensure security, compliance, and user visibility. Safeguard your business-critical information with Salesforce CASB.

CASB for Salesforce Data Security, Compliance, and User Visibility


## What is CASB Security? {#what-is-casb}

A CASB, or [Cloud Access Security Broker](https://www.miniorange.com/casb/), is a security tool that helps businesses secure their data stored on cloud apps from data breaches, malware, and unauthorized user access to the data. It is an essential security tool for any organization as it operates on [4 pillars](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/) i.e., data protection, deep user visibility, advanced threat mitigation, and helping them stay compliant with industry security standards.

## What is a DLP? {#what-is-dlp}

DLP, or [Data Loss Prevention](https://www.miniorange.com/data-loss-prevention-dlp), is a solution that encrypts your sensitive data and controls the transfer of this data outside the company network. It actively checks for security flaws and loopholes in your cloud apps. DLP protects you against malicious emails that ask for your personal information, send unknown email attachments and use risky links. It scans for sensitive data stored in unmanaged folders, all to secure employee identity and company data from foreign threats.

![what is casb](/blog/assets/2023/data-loss-prevention.webp)

### CASB vs DLP {#casb-vs-dlp}

Let’s compare and understand the difference between DLP and [CASB solutions](https://www.miniorange.com/casb/solutions/) in detail.

&nbsp;

**Protection Scope**

- **CASB:** Primarily focuses on cloud applications and services, providing security controls tailored for cloud environments.
- **DLP:** Focuses on data protection across the entire IT infrastructure, including endpoints, networks, and storage systems.

&nbsp;

**Focus**

- **CASB:** They provide visibility into cloud application usage and help control data transfer, ensuring that cloud usage complies with the organization's security policies.
- **DLP:** The main goal of DLP is to prevent sensitive data from being lost, misused, or accessed by unauthorized users.

&nbsp;

**Functions**

- **CASB:** Enforces access policies based on user, device, and location. Ensures that cloud usage complies with regulations and internal policies.
- **DLP:** Identifies and classifies sensitive data based on content and context. Applies policies to prevent unauthorized data transmission or exposure.

&nbsp;

**Outcome**

- **CASB:** Enhances overall cloud security posture, providing comprehensive control over cloud applications and data.
- **DLP:** Specifically aims to prevent data breaches and ensure compliance by protecting sensitive data from unauthorized access and transfer.

### Let’s take a look at the difference between CASB and DLP: {#diff-between-casb-and-dlp}

| Factors      | CASB (Cloud Access Security Broker)    | DLP (Data Loss Prevention)     |
|--------|-------------------------------------------------------|-------------------------------------------------------|
| Primary Function   | Monitors and controls cloud applications | Monitors, detects, and blocks data leakage |
| Visibility | Provides visibility into cloud usage | Provides visibility into data handling  |
| Compliance | Helps ensure compliance with cloud usage | Ensures compliance with data protection laws |
| Threat Protection | Protects against cloud-specific threats | Protects against data breaches and leaks |
| User Activity Monitoring | Monitors user activities in the cloud | Monitors activities related to data |
| Policy Enforcement | Enforces security policies for cloud apps | Enforces data protection policies |

### Why do I need a CASB and DLP solution? {#why-need-casb-and-dlp}

Tons of information gets passed between teams every day within an organization. For example, suppose a company is using Google Workspace apps, storing their confidential documents on Google Docs, sending mail attachments over Gmail, scheduling company and partner meetings over Google Meet, and more. All these points of data exchange need to be secured from unauthorized user access or third-party app access.

To efficiently manage all user groups, the SOC team needs to set up [Google Workspace CASB](https://www.miniorange.com/casb/integrations/google-workspace) to add granular access permissions, prevent unauthorized downloads, manage app usage, and stay security compliant. This helps the SOC teams detect threat vectors.

### How can CASB and DLP enhance cloud data security? {#how-can-casb-and-dlp}

Together, CASB and DLP tools form a robust defense system, ensuring that data in the cloud is accessed securely and preventing leaks of sensitive information. A combination of both CASB and DLP can keep your business secure from data breach threats, stay compliant with industry best practices, and defend against malware and ransomware threats. They provide deep visibility into user actions to detect irregular behavior that could be a security threat. This dual-layered approach of CASB and DLP is critical in today’s digital landscape, where the shift to cloud services is accompanied by increased risks of data breaches and cyber threats.

### In Summary {#conclusion}

In this blog, we explored CASB vs DLP and how CASB and DLP can work together to secure all your cloud applications and data. This combination ensures airtight data security, compliance, malware detection, threat protection, user behavior monitoring, and deep visibility, allowing SOC teams to identify potential vulnerabilities and threats.

If you're in the market for a cloud data security solution featuring both CASB and DLP, miniOrange offers the top solution to help you stay ahead of growing data threats while boosting team productivity—all at the most cost-effective pricing. 

So what are you waiting for? Shoot us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you.

### Reference links  {#reference-links}

1. [Google Workspace Security.](https://www.miniorange.com/reverse-proxy/google-workspace-account-security)
2. [G Suite IP Restriction.](https://www.miniorange.com/blog/secure-access-control-for-google-workspace-gsuite-apps/)
3. [Protecting Google Workspace Apps for user roles/groups.](https://miniorange.medium.com/protecting-google-workspace-apps-based-on-user-roles-groups-1ca9aab2781e)
4. [Google Workspace SSO.](https://www.miniorange.com/google-apps-single-sign-on-(sso))


Businesses are experiencing cyber attacks at an alarming rate, with many worried about their data falling into the wrong hands. To keep business data safe and comply with industry security standards, many organizations are turning to tools like Cloud Access Security Brokers (CASB) and Data Loss Prevention (DLP).  But, what exactly are CASB and DLP, what are their differences, and how can using both together benefit your business? Let’s find out!

CASB vs DLP: Understanding the Differences


Gmail, in 2023, is the most popular email delivery system in the world, adopted by tens of thousands of companies and used by hundreds of millions every day. The idea of a simple way of sharing messages and then attaching files and sharing them with an entire team or department is a very convenient and sophisticated approach to streamlining the documentation process. Through this mass adoption comes a series of threats leading to data infringement over Gmail. Now, a constant fear of losing account details and phishing exists for Gmail users, and corporate security teams need to be extra careful to mitigate these threats.

In this blog, we will discuss how Gmail can be secured with Group-based Access and how the Google Workspace CASB security solution plays a pivotal role in securing files shared via Gmail in your office. 


## What is Group-Based Access Control?

Group-Based Access control is a fundamental access control strategy that categorizes users into logical groups, each assigned specific access privileges. Rather than managing individual user permissions, administrators can apply changes at the group level, making user management more efficient and scalable. By organizing users into groups, organizations can ensure that employees have access to the resources they need while maintaining strict control over sensitive information. Group-Based Access control simplifies the complexity of managing access rights, enhances security, and streamlines auditing and compliance processes.

### The Need for Group-Based Access for Gmail {#businesses}

For businesses, handling large volumes of data and handling sensitive information within the company becomes a challenge. This is where Group-based Access restrictions steps in to provide efficient control over how data is shared within teams and across the organization. 

Here are the advantages of using Group-based access restrictions for Gmail.

 **1. Streamlined User Management:** Rather than configuring access permissions for each user individually, administrators can assign permissions to an entire group, saving time and reducing the potential for human errors.

**2. Enhanced Security:** Group-Based Access ensures that only authorized users can access specific applications or data, reducing the risk of unauthorized data breaches or leaks. 

**3. Simplified Compliance:** For organizations that must adhere to strict industry regulations and compliance standards, Group-Based Access provides a more straightforward approach to managing access controls and maintaining audit trails.

**4. Easy User Onboarding:** With pre-defined Group-based Access restrictions in place, new users can be easily added and security rules over different applications can be enabled by simply assigning them to a user group.


### What is the Google Workspace CASB solution? {#casb-solution}

Google CASB (Cloud Access Security Broker) is a security solution that helps organizations protect their data and applications in the cloud, specifically within the Google Workspace (formerly G Suite) environment. CASB provides visibility, control, and threat protection, ensuring secure access, monitoring user activities, and safeguarding against data breaches and unauthorized access.

By using miniOrange’s Google CASB solution we can control users based on group access for Gmail by leveraging its robust access control features:

 **1. Defining Access Policies:** Administrators can define access policies within Google CASB that correspond to each user group. These policies determine the level of access and permissions users in different groups have when accessing Gmail.

**2. Monitoring and Enforcement:** As users log in and attempt to access Gmail, Google CASB evaluates their group membership and applies the corresponding access policies. This ensures that only authorized users can access Gmail features and data, while others are restricted based on their group membership.

**3. Threat Protection:**  In addition to access control, Google CASB also provides threat protection features, such as detecting and preventing unauthorized access attempts, identifying suspicious activities, and guarding against data exfiltration.

**4. Real-time Auditing and Reporting:** Google CASB continuously monitors user activities, providing real-time auditing and reporting. This allows administrators to track Gmail usage patterns, identify potential security risks, and maintain compliance with organizational policies and regulatory requirements.

By using Google CASB for group-based access control, organizations can ensure a secure and efficient Gmail experience for their users. Group-based access allows for a centralized and scalable approach to managing user permissions, reducing administrative overhead while enhancing security and maintaining data integrity.

### Working of Group-based Access restrictions using Google Workspace CASB {#working-of-group-baesd-flow}

Here’s how the Google Workspace CASB for Group based Access restrictions,

Suppose we have 2 users, Michael and Dwight, who belong to 2 different departments within the company. Michael is the head of sales and marketing, and Dwight is the head of Operations.

Suppose one of the employees from the Sales team sends an email and attaches a Google Sheet link with a list of potential leads their team will work upon. But he sends it to everyone in the company. This is where the Google Workspace CASB kicks in and enables Gmail group-based access restrictions. Despite this blunder, only Michael and his team will be able to view the list, whereas if Dwight tries to open the Sheet his access will be restricted and an error 403 message will be displayed.

![Gmail Group Based Access CASB Workflow](/blog/assets/2023/workflow-gmail-casb-group-access.webp)

This is how the Google Workspace CASB for Gmail group based access restrictions works to secure your data within the company and prevent oversharing of data.

### Conclusion {#conclusion}

In this blog, we learned about the Google Workspace CASB and how it works to enable Gmail group based access restrictions. It prevents the over-sharing of data, and if users try to access data on the Google Workspace apps, and do not belong to the authorized user group, then their access will be denied and an error 403 message will show up.

So if you are on the market looking to enable Gmail group based access restrictions, the Google Workspace CASB cloud security solution by miniOrange is the perfect solution for you. Our globally recognized support team and perfectly fitting solutions, have made us the leading CASB provider on the market and kept us above the competition.

So what are you waiting for? Drop us a query at info@xecurify.com and we will get right back to you to address all your CASB security needs.


### Reference links  {#reference-links}

1. [1. Google Workspace CASB Cloud security.](https://www.miniorange.com/casb/google-workspace-casb-cloud-access-security)
2. [2. Atlassian CASB for Jira and Confluence.](https://blog.miniorange.com/atlassian-security-for-jira-and-confluence-with-casb/)
3. [3. Google Drive Security for Schools and Students.](https://blog.miniorange.com/google-drive-security-restrictions-for-student-data/)
4. [4. Office 365 Enterprise Security with CASB Solution.](https://blog.miniorange.com/microsoft-office-365-casb-security/)
5. [5. What are the 4 Pillars of CASB?.](https://blog.miniorange.com/what-are-the-4-pillars-of-casb/)






Enabling Gmail security for users working remotely with the help of Google Workspace CASB by miniOrange to set up custom security restrictions and enable granular access control permissions. These security policies help the SOC teams to timely detect potential data breaches and prevents data from being shared outside the scope of access between users in the organization.

Enable Group-based access to Gmail using the Google Workspace CASB security solution


TTL or Time to Live, is a solution that grants a user access to an app or a website for fixed time period. Within that time period, the users can make changes and complete their tasks with all the necessary access permissions provisioned for them. Once the time limit expires, it resets back to the original user access permissions and destroys the user session from TTLs are a crucial part for CDNs as well and cache data to store user sessions, so that they can resume from where they left when they return to your website. TTLs are especially useful in securing access for cloud applications for businesses of all sizes where employees need to be given privileged access only for a limited time and automatically revoke the privileged access as well. In this blog, we will see how the TTL access restrictions work in real time to control user access permissions over your [Google Workspace](https://www.miniorange.com/casb/integrations/google-workspace) apps for data security and ensuring compliance. So let’s get started!


## What exactly is TTL?

TTL stands for Time to Live, is a security measure that provides limited access to cloud apps and resources. With TTL, you can grant users access with privileged permissions for a specified time duration to access data on a cloud application to complete their tasks. After the time limit has exceeded, the access is also revoked in realt time and all restrictions are placed instantly.

This way you can control access to sensitive company data stored anywhere on your cloud infrastructure, and for a limited time grant privileged or admin permissions to your users so that they can work on their projects and complete tasks on time.

### What are TTL Values? {#ttl-value}

TTL values refer to the specified timeframe during which a user is granted access to the cloud applications and resources. These values determine the duration of the user's authorization, after which they must reauthenticate to continue accessing the services.

TTL values help enforce security and access control by automatically expiring a user's session after a specified period of time. This mechanism mitigates the risks associated with prolonged access, such as unauthorized use if a user forgets to log out or leaves their session unattended.

### How does TTL provide access restrictions? {#ttl-security}

With a TTL token, you can provide limited access to any cloud application. When a user account is sent a TTL token, they are granted special access as specified in the token. A company manager or the SOC team can grant this access and set the time duration as well. When the user account receives the token, they now have specific access for a specified time period. Once the time period expires, the TTL token also expires and the privileged access permissions from the user are also revoked in real-time. This is how TTL restrictions work in real time.

### Working of TTL access restrictions for Google apps with Google Workspace CASB {#working-of-google-workspace-ttl}

Suppose at a banking company we have an intern, Ryan. Ryan is a data analyst and his manager has asked him to collect the data for all their customers in a city who have taken a loan, and segregate the data on their loan duration and if they’ve been paying their monthly premiums on time. But since Ryan is an intern, he cannot access this privileged data directly. So his manager provides him access to the Google Sheets where this data is collected for a temporary duration. Ryan starts working on this data and now has privileged access here. Once the time limit is up, the TTL token wil expire and his access will be revoked instantly. The miniOrange CASB works in real-time to check for users interacting with the business data and checks for each user’s scope of access and invokes the security rules in real-time.

![Google Workspace TTL CASB Workflow](/blog/assets/2023/google-workspace-ttl-workflow.webp)


### Benefit of TTL access restrictions with Google Workspace CASB {#benefits}

Here are the [top benefits](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/) of using the TTL restrictions for Google Workspace. With miniOrange CASB,

**1. Limited Access Restrictions** : You can set limited access permissions for users before they access any information stored on any of your Google Workspace apps.

**2. Flexible Security Settings** : TTL restrictions provide more security and flexibility because now you can create custom security policies for each user and user groups to provide a limited access.

**3. Efficient Resource Management** : You can easily remove user permissions easily after their TTL token expires, and this frees up resources for you to manage and allocate to others.

**4. Compliance** : The miniOrange CASB ensures that security standards are met and actively searches for data breaches to ensure your business stays compliant with the latest industry security regulations.

**5. Data Security** : [Data Security](https://www.miniorange.com/blog/casb-vs-dlp-differences-and-uses/) covers securing your business data from unauthorized user access at all times to ensure no attack can leak your sensitive data.

### In Summary {#conclusion}

In this blog, we learnt what is TTL restrictions, what are TTL values, and saw how TTL restriction for Google Workspace works with help of the miniOrange CASB. We learnt how TTL restrictions can provide a more flexible security for your cloud apps where you can now provide temporary access and revoke it within a time frame.

So if you are on the market looking for Google Workspace TTL Restricton, miniOrange [CASB solutions](https://www.miniorange.com/casb/) is the best solution for you. Our competitive pricing and globally recognized support team are here to cater to all your security needs to keep your data secure and your business compliant. So what ae you waiting for? Drop us a query at info@xecurify.com and we will get right back to you!

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)






Control access permissions for your Google Workspace apps by enabling Google TTL restriction and provide limited, time based access to your Google Workspace apps. This way you can grant temporary access to your data stored on any Google app to any employee and revoke the privileged access at runtime with the help of the Google CASB security solution.

Google app TTL restrictions using Google Workspace CASB security

## A Quick Intro
Microsoft 365 is one of the most widely used platforms for business productivity. However, its popularity also makes it a major target for cyberattacks. According to reports, there was a **53% increase in daily cyberthreats** on Microsoft Office in 2023. 

Some of the common challenges businesses face when using Office 365 include:

- Unauthorized access to emails
- Data leaks via attachments
- Insider threats
- Compliance violations (GDPR, HIPAA)

As remote work becomes more common, ensuring data security on Office 365 is more critical than ever. Without proper security measures in place, companies could risk losing sensitive data and face financial penalties. That’s where **CASB and DLP solutions** come in to safeguard your sensitive information.

## What is CASB? {#what-is-casb}

A [**Cloud Access Security Broker (CASB)**](https://www.miniorange.com/casb/) is a tool that acts as a security layer between your Microsoft 365 apps and users, monitoring and controlling data access in the cloud.

Businesses can use CASB solutions to gain visibility into application usage, detect threats, enforce access controls, and ensure compliance with security policies. It helps prevent unauthorized access, detect suspicious activities, and implement security rules that keep sensitive business data protected at all times.

## What is DLP? {#what-is-dlp}

[**Data Loss Prevention (DLP)**](https://www.miniorange.com/dlp/) is another security solution that helps businesses prevent unapproved sharing or leakage of sensitive data. It works by monitoring & controlling data transfer across different platforms, including emails, cloud storage, and devices.

DLP solutions scan emails & files in Office 365 for confidential information, such as credit card details, customer records, or trade secrets. If any sensitive data is detected, DLP can block the transmission, notify the user, or enforce encryption. This ensures that critical business information does not fall into the wrong hands, either intentionally or accidentally.

## How CASB Secures Your Data on MS Office 365? {#how-secures-ms-office} 

[**MS 365 CASB solution**](https://www.miniorange.com/casb/integrations/microsoft-365) adds an extra layer of security to Office 365 by monitoring user interactions with the platform and preventing unauthorized access to sensitive data. It helps block unapproved downloads from untrusted devices or locations, reducing the risk of data leaks. Additionally, CASB detects unusual user behavior, such as multiple login attempts from different networks and regions, which could signal a potential hacking attempt. 

To further enhance security, it enforces [**multi-factor authentication (MFA)**](https://www.miniorange.com/products/multi-factor-authentication-mfa), ensuring that only authorized users can access company data. With CASB, businesses gain better control over their Microsoft 365 security through various protective measures. 

**Here’s how CASB helps protect data on Office 365:**

- **Device Restrictions:** Only authorized and compliant devices can access Office 365 apps and data.
- **Office IP Restriction:** Whitelist trusted networks to prevent unauthorized access.
- **Data Download Restrictions:** Limit file downloads to admins and authorized users to prevent leaks.
- **Data Security:** Blocks unauthorized access and sharing of sensitive information.
- **User Risk Scoring:** Automatically revokes access if the risk score exceeds a set threshold.

![Microsoft office apps casb solution](/blog/assets/2025/casb-secures-emails-ms-office.webp)

## How DLP Secures Your Emails on MS Outlook? {#how-dlp-secures-email-ms-outlook}

Outlook emails are a primary mode of communication for many businesses, but they also pose significant security risks. Employees might accidentally send an email containing sensitive customer data to the wrong person. While cybercriminals might attempt to trick users into sharing confidential business information through phishing attacks. 

[**Email DLP**](https://www.miniorange.com/dlp/solutions/email-security-data-loss-prevention) for Microsoft 365 helps mitigate these risks by scanning outgoing emails for sensitive data, blocking unauthorized transmissions, and preventing potential data breaches. It can enforce automatic encryption for emails containing confidential information, ensuring secure communication within and outside the organization. 

DLP solutions also provide real-time alerts and auditing capabilities to monitor compliance with data security policies. By implementing Email DLP, businesses can prevent accidental leaks, protect against phishing attempts, and maintain compliance with regulations like GDPR and HIPAA.

![Data loss prevention](/blog/assets/2025/dlp-secures-emails-ms-outlook.webp)

## Real-World Use Case {#use-case}

### Scenario 1: Blocking Unauthorized Data Downloads

Imagine an employee working remotely who tries to download sensitive company data onto their personal laptop from an unknown location. Without security measures in place, this data could be exposed to security threats. 

With miniOrange CASB, the system detects that the access request is coming from an untrusted device and blocks the download instantly. This prevents data leakage and ensures that company information is only accessed on secure devices.

### Scenario 2: Preventing Data Leaks via Email

An employee might unknowingly try to send confidential company reports to an external recipient via email. If this email contains financial details or trade secrets, it could lead to serious data breaches. 

Email DLP scans the email in real-time, detects the presence of sensitive data, and blocks the email before it leaves the organization. This ensures that confidential business information is not exposed outside the company.
 

## Benefits of CASB and DLP {#benefits-casb-dlp}

By implementing miniOrange CASB and DLP, businesses can strengthen their security posture and protect their Office 365 data and emails effectively. Here are some key benefits:

- **Improved Security:** Prevents unauthorized access, data leaks, and cyber threats on Microsoft 365.
- **Regulatory Compliance:** Helps businesses comply with GDPR, HIPAA, and other industry regulations.
- **Better Visibility:** Provides insights into user activity and potential security risks.
- **Automated Protection:** Enforces security policies without requiring manual intervention.
- **Reduces Insider Threats:** Stops accidental or intentional data leaks caused by employees.

## Summary {#conclusion}

Protecting Microsoft 365 data and emails is essential for businesses, especially with the growing number of cyber threats. miniOrange CASB and DLP offer a powerful combination to safeguard sensitive business information. 

CASB ensures that only authorized users can access company data, while DLP prevents accidental or intentional data leaks. By implementing these solutions, businesses can maintain data security, comply with industry regulations, and prevent financial and reputational damage.
  
To learn more, contact us at **info@xecurify.com**.

## Additional Resources {#additional-resources} 

- [**CASB vs DLP: Understanding the Differences**](https://www.miniorange.com/blog/casb-vs-dlp-differences-and-uses/)  
- [**How to secure your Jira & Confluence data with Atlassian Data Encryption?**](https://www.miniorange.com/blog/atlassian-casb-data-encryption-solution/)  
- [**Microsoft Office 365 CASB: An Overview**](https://www.miniorange.com/blog/microsoft-office-365-casb-security/)  
- [**Securing Microsoft Teams with the miniOrange MS 365 CASB cloud security solution**](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)  
- [**What are the 4 Pillars of CASB?**](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/)  
- [**What is CASB in Cyber Security?**](https://www.miniorange.com/blog/what-is-casb/)  

Businesses rely on Office 365 apps like Outlook and Excel for communication and collaboration. But how secure is your data? In this blog, we’ll explore the challenges businesses face with data security on O365 apps and how miniOrange CASB and DLP can protect your data and Outlook emails.

Protect Your Business Data & Emails on Office 365


A CASB is the first line of defense to secure your cloud app access and keeps them ITAR compliant with the latest security standards. This keeps businesses highly efficient, productive and ensures all cloud services will run smoothly. With the industry standard CASB compliance requirements, company’s are forced to adhere to the strict guidelines to protect both, their business data and the customer information that they store.

Compliance and data security play pivotal role in in protecting a business from threat and are one of the key factors why any high grossing business is still running. In this blog, we will learn about the ITAR compliance, what ITAR Compliance is, and how your business can start using ITAR compliant cloud services with a CASB solution. So let’s get started!

## What is ITAR Compliance?

ITAR or International Traffic in Arms Regulations is a compliance standard requirement that all resellers, brokers, exporters, manufacturers, defense services, and where all the data related to it is stored. ITAR is US givernment regulations to prevent any unauthorized data to be transferred out of the scope of access.  For IT companies, ITAR Compliance is meant to protect how data flow between parties and prevent disclosure of any data to foreign parties.

The basic ITAR data security requirements for ITAR Compliant cloud services includes,

- Maintaining a strict information security policy across departments and parties involved in any capacity.
- Well-maintained firewall system in place and a unique user ID management for all users in the system.
- Unique user ID management for all users involved.
- Encrypting sensitive data related to any transactions, conducting regular system checks and thorough security tests.
- Monitor complete business infrastructure and conduct tests for potential data threats.
- Robust user access control policies needs to be implemented.
- Monitor user interaction with sensitive data and keep a track of it as well.
- Dynamic system to isolate potential vulnerabilities to prevent it from spreading throughout the cloud infrastructure.

These security measures ensure that ITAR compliance is met and  data is still easily accessible while staying protected against loss or unauthorized user access.


### How can a CASB help make your business ITAR Compliant with cloud services and storage? {#itar-compliant}

CASB or Cloud Access Security Broker, is an advanced security solution that’s designed for data protection and active threat detection while providing you visibility into user actions and controlling app access permissions. CASBs cover all the ITAR data security requirements for ITAR Compliance and more, to provide the best security features for your business so that you never run in to trouble related to ITAR. CASBs also help generate detailed reports of critical infrastructure components to find points of potential data threats.

Let’s understand how CASB can provide ITAR Compliance for cloud services with an example.

### Working of CASB for ITAR Compliance for businesses cloud services {#itar-compliance}

Neil, a cybersecurity specialist at a private defense company, aims to achieve ITAR compliance using a CASB (Cloud Access Security Broker) solution. He selects a CASB that offers data discovery, encryption, manages access controls, and real-time activity monitoring. The CASB scans the cloud storage, identifies ITAR-sensitive data, and classifies it appropriately. It enforces role-based access policies, ensuring only authorized personnel access sensitive information. Encryption safeguards data during transmission and storage. Real-time monitoring tracks user activity and detects anomalies. Neil's strategic implementation of the CASB ensures ITAR compliance, protecting defense-related data from unauthorized access and potential breaches. 

This is how the CASB works in real time to make your business cloud services ITAR Compliant and provides an air tight data security solution.

### Benefits of using a CASB for any Cloud Service {#benefits}

CASBs come with a lot of features and benefits once deployed. Here are the top advantages of using a CASB,

**1. Compliance Inclusion** : Keep your business compliant and updated with the latest security standards and protocols to be followed in the industry.

**2. Data Protection** : Protect Cloud data access from unknown and unauthorized user access at run time.

**3. Threat Detection** : Actively monitor for potential threats targeting your cloud infrastructure and mitigate them by isolating the threat vectors.

**4. Deep Visibility** : Get deep insights into user actions and gain visibility into what they are accessing and the cloud resources they are using.

**5. User Entity and Behavior Analytics** : Assign a user risk score to each user for every suspicious activity, and once the score crosses a threshold completely restrict the user from accessing any more cloud apps and alert the SOC team.

**6. Threat Reports** : Generate detailed threat reports with the miniOrange CASB to gain deep insights into your cloud app usage and infrastructure security status.

### In Summary {#conclusion}

In this blog, we saw how the miniOrange CASB helps turn your business ITAR Compliant with the necessary security regulations, provide complete data protection, actively monitors for potential threat vectors and provides deep visibility into user actions with all the popular cloud services for Atlassian Cloud ITAR, AWS ITAR, GCP ITAR, and Azure ITAR Compliance. So if you are on the market looking to turn your business ITAR Compliant for cloud services and cloud storage, miniOrange CASB is the go to solution to meet all your security needs. Our competitive pricing and globally recognized support team is what keep us ahead of our competition to provide you with the best cloud security experience.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your CASB needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





Achieve ITAR Compliance over all your cloud services such as Atlassian, Google Workspace, AWS and more for data security, prevent unauthorized user access and control over data sharing with third party apps with a CASB security solution.

ITAR Compliance for Cloud Services with CASB


## What is Microsoft Office 365 CASB? {#casb-for-microsoft}

[Microsoft 365 CASB](https://www.miniorange.com/casb/integrations/microsoft-365) is a cloud security solution that helps businesses monitor any kind of “suspicious user activity” over their Office 365 apps. It works on the [4 fundamental pillars of CASB](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/), offering a wider approach to monitoring user activities and transactions, mitigating threats, having deeper visibility over cloud threats, and performing detailed audits to get insights into potential threats for O365 enterprise security. 

For each O365 app, you can configure security checks to prevent compliance violations, and unauthorized data access and sharing across teams outside their access scopes. 



##  Features of miniOrange Microsoft 365 CASB {#casb-features}

Let’s take a look at some important features provided by [miniOrange CASB security](https://www.miniorange.com/casb/) for Microsoft Office 365 enterprise security. 

### 1. Granular visibility and control
 You can now obtain insights to the smallest level of detail for each each app under Microsoft 365 suite, and set custom uaser and app access restriction rules to safeguard business data from reaching users out of the defined access scope.

### 2. Compliance Inclusion
 Microsoft 365 CASB enterprise security makes sure that businesses follow all industry compliance standards. It sets up rules to protect data and gathers details to prevent users from breaking security rules and complying with industry regulations with the Microsoft 365 CASB solution.

### 3. DLP Integration
 [Data Loss Prevention (DLP)](https://www.miniorange.com/data-loss-prevention-dlp) is a custom integration that helps prevent data breaches, even against the most advanced threats such as website security breaches, spam, phishing attacks, and more. It seamlessly integrates with Office 365 applications and can be extended to safeguard on-premise applications.

### 4. Analytics and Reports
 Microsoft 365 CASB monitors user activity on O365 cloud app and generates threat reports to help your IT teams visualize data to see unusual activity within an app and peak downtimes. Comprehensive auditing ensures compliance and provides detailed logs for review. Such practices enhance infrastructure, bolstering productivity for architecture teams with robust analytics. 

### 5. User Risk Score Assessment
 The Microsoft 365 CASB solution for enterprise security evaluates user activity and assigns a risk score accordingly. When this score surpasses a predefined threshold, the system triggers security protocols, revoking all access and isolating users from further interaction with Microsoft 365 apps.

### 6. Additional Solutions Incorporation
 Alongside miniOrange CASB security, you can also check out our other Microsoft Office 365 enterprise security products, like [SSO & MFA](https://www.miniorange.com/iam/integrations/microsoft-365-sso). Our solutions can be integrated individually or alongside the miniOrange CASB solution.


## How Microsoft 365 CASB for Enterprise Security Works? {#working-of-casb-sol}

Let’s say a company is using [Microsoft Teams](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/) for daily meetings and information workflow. To enhance cloud security, they've implemented **IP restrictions** through a Cloud Access Security Broker (CASB), whitelisting all IP addresses associated with their network.  

&nbsp;

Suppose there are 2 users: **Tony** and **Joe** in the organization. Tony is on the company network and Joe is outside the company network working remotely.

A CASB solution can be configured to allow or block users with Microsoft 365 restrictions.

&nbsp;

**Here's how it works:**

- Since Tony is on the company network, the CASB solution will whitelist his IP address. Hence, he will be **authorized to use the Microsoft 365 apps**.

&nbsp;

- Since Joe is not on the company network, the CASB solution will not whitelist his IP address. Hence, he will **not be authorized to access any of the Microsoft 365 apps**.


![Microsoft Office 365 CASB Security](/blog/assets/2023/microsoft-365-security-with-miniorange-casb.webp)

## Apps Supported by Microsoft 365 CASB {#app-supported}

Here’s the list of all the Microsoft 365 apps supported by the miniOrange CASB.

- [Microsoft SharePoint](https://support.microsoft.com/en-us/office/what-is-sharepoint-97b915e6-651b-43b2-827d-fb25777f446f)
- [Microsoft Office](https://www.microsoft.com/en-us/microsoft-365/microsoft-office)
- [Microsoft Outlook](https://www.microsoft.com/en-us/microsoft-365/outlook/email-and-calendar-software-microsoft-outlook)
- [Microsoft Word](https://www.microsoft.com/en-us/microsoft-365/word?activetab=tabs%3afaqheaderregion3)
- [Microsoft Excel](https://www.microsoft.com/en-us/microsoft-365/excel)
- [Microsoft PowerPoint](https://www.microsoft.com/en-us/microsoft-365/powerpoint)
- [Microsoft Teams](https://www.microsoft.com/en-us/microsoft-365/teams)
- [Microsoft OneDrive for Business](https://www.microsoft.com/en-us/microsoft-365/onedrive/onedrive-for-business)
- [Microsoft OneNote](https://www.microsoft.com/en-us/microsoft-365/onenote/digital-note-taking-app)
- [Skype for Business](https://www.microsoft.com/en-us/microsoft-365/skype-for-business/download-app)


## Conclusion {#conclusion}

miniOrange Microsoft 365 CASB provides all-around enterprise security for O365 apps, easily letting the security team at your company monitor users at a granular level, set compliance policies, and get detailed insights for potential threats. Our solution comes with security features like Adaptive Restrictions and Role-Based Access Control (RBAC) to further improve the security of your Office 365 apps and data.

&nbsp;

Take control of your O365 security with miniOrange. Contact us at [info@xecurify.com](mailto:info@xecurify.com) to learn more about miniOrange Microsoft 365 CASB.









Keep your companys data on Office 365 apps safe with Cloud Access Security Broker (CASB). Microsoft 365 CASB ensures that your business operates smoothly without compromising the security of Office 365 apps on the cloud.

Microsoft Office 365 CASB: An Overview 


All these amazing features of Sharepoint comes the looming threat of business data security and the potential threat of leaking business sensitive data from within the enterprise. To mitigate such a disaster, your business needs the Microsoft 365 CASB security solution for data security while keeping your business compliant. In this blog, we will see how the Microsoft 365 CASB works to provide data security and compliance for Microsoft Sharepoint security. So let’s get started!

### **What is Microsoft SharePoint?** {#what-is-sharepoint}

Microsoft SharePoint is a web-based platform that allows organizations to create, manage, and share documents, content, and collaborative tools. It offers a seamless collaboration, version control system, and information sharing offering between teams and office departments, to improve productivity and communication within an organization.

&nbsp;

Microsoft Sharepoint simplifies the project and streamlines the process of data sharing and brings transparency into the organization.

### **Why do you need Microsoft SharePoint security?** {#why-sharepoint-security}

With all these features and ease of access for employees, there is a very likely possibility of data leaks within the organization and disgruntled employees may purposefully leak company sensitive data. Due to a lack of security protocols and in-app security restrictions, these user can download all the sensitive files onto their personal devices and share them to an untrusted third-party resource.

&nbsp;

This is why you need Microsoft Sharepoint security and set up a CASB solution for MS 365 to help your SOC team detect in mitigate these threat vectors before they cause an irreversible amount of damage to the company’s reputation.

&nbsp;

Now let’s understand how the [MS 365 CASB](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/) ensures Microsoft Sharepoint security in detail.

### **How can you provide Microsoft Sharepoint security with MS 365 CASB?** {#sharepoint-ms365-casb}

The Microsoft 365 CASB security solution is designed to mitigate any form of corporate espionage, detect **“risky business practices”**, and set security restrictions over your entire Microsoft 365 app suite, including [Microsoft Sharepoint](https://www.miniorange.com/blog/microsoft-sharepoint-security-with-ms-365-casb/), to provide transparency to your SOC team and alert them a malicious activity is detected.

&nbsp;

With the MS 365 CASB, you can configure individual app security policies and compliance rules, including Microsoft Sharepoint security, to prevent data violations and prevent users from accessing the data from outside the scope of access. The CASB is designed to provide Compliance, Data Security, Threat Detection, and grants Deep visibility into user actions.

### Working example of MS 365 CASB for enabling Microsoft SharePoint Security {#working-of-ms365-casb}

Suppose we have a user, Brian, who is collaborating with his team in completing a project that needs to be delivered on time to a client. Due to the sensitive nature of the client, the team members have been advised to work on anything related to the project using their office-authorized laptops only. But Brian decides to work again once he reaches home, and logs in to the company account using his personal laptop.

&nbsp;

As soon as he opens the Microsoft Sharepoint, miniOrange MS 365 CASB security protocols kick in and detect that an unauthorized device has tried to access Microsoft Sharepoint. It immediately blocks access to Sharepoint, and further revokes all access to Brian’s account from accessing any other application data so as to isolate the threat.

![Microsoft SharePoint CASB Solution](/blog/assets/2023/ms-sharepoint-casb-work.webp)

The Microsoft 365 CASB then alerts the SOC team members of malicious activity threatening the Sharepoint data. Once the SOC team has checked and verified that Brian’s activity was not a threat to the Sharepoint data, his access permissions are reinstated and he can now resume using Microsoft Sharepoint but only through his work laptop.

![Microsoft SharePoint CASB Access](/blog/assets/2023/ms-sharepoint-casb-access.webp)

This is how the miniOrange [MS 365 CASB](https://www.miniorange.com/casb/) security solution works in real-time to secure your Sharepoint data, and monitors user actions to detect all kinds of behavior that may pose a threat to your company image and may leak sensitive business data.

### Benefits of using the MS 365 CASB for Microsoft Sharepoint security {#ms365-casb-benefits}

Here are the top benefits of using the MS 365 CASB solution for Microsoft SharePoint security,

&nbsp;

**Data Security**: MS 365 CASB actively works in real-time to check for access permissions and if any requests came from outside the scope of access.

&nbsp;

**Granular visibility and control**: You can now obtain insights to the smallest level of detail for each of your Microsoft 365 apps, including Microsoft Sharepoint security, and set custom access restriction rules to protect business data.

&nbsp;

**Compliance Inclusion**: Compliance for Microsoft Sharepoint enterprise security helps to configure data protection and detailed insight gathering to prevent users from going against the business policies, and comply with the industry requirements with the miniOrange MS 365 CASB security.

&nbsp;

**Analytics and Reports**: Monitoring Cloud activity and generating threat reports help your teams to find fresh observations. This way you can visualize data to see increased unusual activity with an app and peak downtimes. This benefits the architecture teams by boosting their infrastructure for improved productivity with strong analytics.

&nbsp;

**User Risk Score Assessment**: Depending on the user activity, a risk score is assigned to each user to flag them based on their activity with Microsoft Sharepoint. Once the score exceeds the threshold value, necessary security restrictions configured will revoke all access and isolate the user from further interacting with Sharepoint and any other MS 365 apps.

&nbsp;

**Additional Solutions Incorporation**: Alongside miniOrange CASB security, you can also check out our other Microsoft Office 365 enterprise security products as well. All our solutions can be integrated individually or alongside the miniOrange MS 365 CASB.

### In Summary {#summary}

In this blog, we saw how the miniOrange [MS 365 CASB](https://www.miniorange.com/casb/integrations/microsoft-365) actively works to secure your business data stored on Microsoft Sharepoint and provides you with detailed insights into user activity to mitigate threats and further isolate them from spreading into your infrastructure. Our Microsoft Sharepoint CASB solution is versatile and works at run time to mitigate all types of threats attempting to leak business data and sell them to unknown third-party organizations.

&nbsp;

So if you are looking for a top notch [CASB solutions](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/) to secure your Microsoft Sharepoint, miniOrange is the best solution on the CASB market with a globally recognized support team to help you get started and attend to all your custom security needs to boost office productivity.

&nbsp;

So what are you waiting for? Shoot us a query at [info@xecurify.com](mailto:info@xecurify.com) we will get right back to you and address all CASB security requirements!

### Additional Resources {#resources}

Check out our other CASB solutions as well,

&nbsp;

- [Microsoft 365 CASB](https://www.miniorange.com/casb/microsoft-365-casb-for-cloud-app-security)
- [Microsoft 365 CASB Security](https://www.miniorange.com/blog/microsoft-office-365-casb-security)
- [Google Workspace CASB](https://www.miniorange.com/casb/google-workspace-casb-cloud-access-security)
- [Salesforce Data Security with CASB](https://www.miniorange.com/blog/aws-service-casb-security-solution)
- [Atlassian Jira and Confluence Compliance with CASB](https://www.miniorange.com/blog/atlassian-security-for-jira-and-confluence-with-casb)


Microsoft Sharepoint is a new player on the market that also offers a collaboration and project status tracking workflow between teams for managers to see progress from every possible view. Microsoft Sharepoint security is now a critical part of the office infrastructure and a tool, that every employee uses daily to update their tickets and track team progress to ensure that deadlines are met on time.

Microsoft 365 CASB for Sharepoint for Business Data Security and Compliance


Microsoft Teams is the most versatile platform and tool on the market for office collaboration, for conducting video calls, file sharing, project planning, task completion tracking and a lot more all available through a single platform that everyone can use from anywhere. Along with that, it even supports integration with other Microsoft applications such as Onedrive, Forms, OneNote, and more for ease of access to data whenever needed. Due to these reasons, Microsoft Teams has taken industries across the globe by storm and is now a necessary software to use every day. From schools and colleges to budding startups and enterprises, Microsoft Teams is the common solution used by all.

But with this flexibility comes the issue of data infringement and oversharing of company files to users who are outside the scope of access and are not authorized to view this data. This is also how a company’s business critical data is leaked and sold on shady websites on the dark web. To mitigate these risks and to provide a complete set of security policies for Microsoft Teams, you need to setup the miniOrange [MS 365 CASB](https://www.miniorange.com/casb/). In this blog, we will see how the miniOrange MS 365 CASB provides Microsoft Teams security, the benefits of MS 365 CASB, and a working example of [MS 365 CASB](https://www.miniorange.com/blog/microsoft-office-365-casb-security/) for Microsoft Teams security. So let’s get started!


## What is Microsoft Teams?

Microsoft Teams is a cloud application used for collaboration, file sharing, messaging, and conducting meetings. Microsoft Teams is one of the most popular and important apps in the Microsoft 365 app suite. It’s ease of use, flexibility, and easy integration makes it a prime choice for business of all sizes. It gained popularity alongside Zoom during the Covid-19 pandemic and the online school sessions were conducted over Teams calls and even allowed an assignments submissions tab along with a whole lot more. This makes it an ideal tool to be used in this generation where employees now prefer to work remotely and still their managers can easily track progress and ensure project completion deadlines are met.

### What threats do Microsoft Teams users face? {#users-face}

With all the [features](https://www.miniorange.com/blog/what-are-the-4-pillars-of-casb/) and flexibility, using Microsoft Teams does leave your business to exposure if the correct security policies are not configured.

**1. Oversharing files across users and groups.** 

**2. Meet bombings.**

**3. Accessing business critical files from other, non-company, devices.** 

**4. Risky User Behavior Patterns.** 

**5. Data sharing across apps.** 


### How does the MS 365 CASB provide Microsoft Teams security? {#ms-security}

The MS 365 CASB cloud security solution is the ultimate answer to fixing all the threats posed by Microsoft Teams. With the help of a CASB solution, you can restrict channel access for Microsoft Teams, restrict file sharing and prevent edit access for apps like Excel, PowerPoint, word and more. You can even restrict Teams chat, restrict meeting access, and restrict external users from accessing or sharing data files outside their scope of access as well.

### Working example of MS 365 CASB for Microsoft Teams security? {#working-of-ms-team-flow}

Let’s understand how the MS 365 CASB works to secure Microsoft Teams with an example.

Suppose we have an employee Harry, who works in the sales team. Harry is currently handling a list of fresh leads in the company. His manager has shared the Excel sheet on a Microsoft Teams group and now he has to follow up on it. But Harry decides to work late on his task and takes work home. He logs into his office Microsoft Teams apps through his personal laptop. As soon as he logs in and tries to access the leads file, the MS 365 CASB security policies kick in and detect that an unauthorized device has requested access to a business file on Teams. It instantly blocks requests and revokes the user’s access, in this case Harry, from accessing any other files on Teams. It also alerts the Security Operations Center (the SOC team) about this incident. After reviewing that Harry was only using his personal device, his access is reinstated and now he can continue working via the office issued laptop.

![Microsoft excel team CASB Workflow](/blog/assets/2023/harry-ms-excel-casb-solution.webp)

Additionally, if Harry or any other user tries to share this Excel sheet with other users in a different department, that action will also be blocked and the MS 365 CASB will prevent oversharing of business critical data among the company employees.

![Share ms excel sheet team CASB Workflow](/blog/assets/2023/share-ms-excel-sheet-casb.webp)

This is how the [MS 365 CASB](https://www.miniorange.com/casb/integrations/microsoft-365) works in real-time to provide all-round security for Microsoft Teams.

### Benefits of using the MS 365 CASB for Microsoft Teams security {#benefits}

Here are the top 6 reasons why you need to deploy the MS 365 CASB for Microsoft Teams,

- Custom Security Policies: Add your own user group-based policies over how users work and use the company data and to restrict actions over Microsoft Teams.

- Data and File Sharing across Teams: Restrict file sharing across users and Teams to prevent oversharing of files outside the scope of user access.

- Unauthorized File Access: Control and restrict access to business critical files in real-time with the help of MS 365 CASB by miniOrange for Microsoft Teams with.

- User Entity and Behavior Analytics (UEBA): Get detailed insights into user behavior and detect “risky business” before hand to control user access.

- Compliance Ready: Keep all your Microsoft 365 apps security and in compliance with the industry security standards to maintain your company reputation with MS 365 CASB.

- Threats and Malware Detection: Detect threats and malware targeting your company data, and mitigate them by isolating them and preventing them from spreading to other Microsoft Office apps with the MS 365 CASB cloud security solution.

### In Summary {#conclusion}

In this blog, we show how the [MS 365 CASB](https://www.miniorange.com/casb/solutions/remote-work-security) works in real-time to prevent users from accessing company sensitive data from unauthorized devices, and also prevent over sharing of data within the company to prevent occurrences of data infringement. We also saw the benefits of using the MS 365 CASB for Microsoft Teams security.
So if you are on the market looking to secure your day-to-day business proceedings on Microsoft Teams, the miniOrange [MS 365 CASB](https://www.miniorange.com/casb/solutions/) cloud security solution is the best solution available on the market.
Our globally recognized support team and top-notch security solutions have helped us gain a wider customer base and kept us ahead of the competition at all times.

So what are you waiting for? Drop us a query at info@xecurify.com and we will get right back to you to address all your MS 365 CASB security needs.

### Reference links  {#reference-links}

1. [1. Microsoft 365 CASB.](https://www.miniorange.com/casb/microsoft-365-casb-for-cloud-app-security)
2. [2. Compliance and Security with MS 365 CASB.](https://blog.miniorange.com/microsoft-office-365-casb-security/)
3. [3. Salesforce Data Security with CASB.](https://blog.miniorange.com/casb-salesforce-data-security/)
4. [4. Google Workspace CASB.](https://www.miniorange.com/casb/google-workspace-casb-cloud-access-security)
5. [5. Atlassian Complaince for Jira and Confluence.](https://blog.miniorange.com/atlassian-security-for-jira-and-confluence-with-casb/)






Secure data sharing between employees using MS Teams for business workflows, and set custom user group based security polices that prevent data leaking to unauthorized users. Get started with the miniOrange MS 365 CASB solution by miniOrange today to secure Microsoft Teams and boost office productivity.

Securing Microsoft Teams with the miniOrange MS 365 CASB cloud security solution


Ever felt concerned about the images that you added to your online folders, might be downloaded by users (who aren’t logged in) and then shared throughout the corners of the internet? Naturally, the question “how do I protect my images online?” is raised. There is a way you can protect images from being downloaded from such users who have not logged in.

In this blog, we’ll see how to protect images on a website, what image restriction is, the working of image restriction, how we can overcome threats to images by configuring rules, how to protect images on websites and setting up measures to prevent unauthorized access to your images.

## What is image restriction?

Image restriction is a method in which your images will not be accessible to everyone. You can set and control if an image should be view-only or downloadable by users based on roles or certain conditions. Image restriction allows you to protect your images from being downloaded from any and all unauthorized access attempts made. This ensures that your images are secure from piracy and unauthorized access and changes, hence safeguarding its overall integrity.

### Best Way to protect an image from downloading (or image copying) with a Reverse Proxy server. {#best-way}

The best way to protect images from downloading is by setting up a reverse proxy. A reverse proxy server can be customized to a great extent to set access control to your media to protect from image downloading (or image copying). You can set user roles and actions, restrict IP addresses, set location and time-based access controls, set OAuth authentication solutions like 2FA/MFA and many more. 

So based on the roles set, we can set a custom set of actions that can occur for the user who clicks on the image. The next paragraph covers the working of a reverse proxy server to protect images from downloading.

### Working of a Reverse Proxy server to protect images from downloading {#working-protect-images}

Let’s take an example to understand how a reverse proxy server works to protect images from downloading (or image copying).

Suppose we have a viewer Lucy, who has a set role for her actions with an image on your website. Lucy will visit the origin site through the reverse proxy server. Like any user on the site, Lucy can’t view the image as she is not logged in but if she tries to access the image, she’ll be redirected to a login page for authentication, so as to protect image downloading (or image copying). After that, these credentials will go back to the reverse proxy to check the roles’ details sent from the login page. Then one of the following actions will happen: –

**1.** Lucy could be redirected to an error 403 “Forbidden Page”.

**2.** A custom error message set by the admin will show up.

**3.** If Lucy was an authorized user, she’ll be redirected to a page where she can view and download the image from.

These rules can be set using a Reverse Proxy to protect images from downloading (or image copying). Images of all extensions (.jpg, .jpeg, .jpe .jif, .jfif, .jfi, .png, .gif, .webp, .tiff, .tif, .psd, .raw, .arw, .cr2, .nrw, .k25, .bmp, .dib, .heif, .heic, .ind, .indd, .indt, .jp2, .j2k, .jpf, .jpx, .jpm, .mj2, .svg, .svgz, .ai, .eps, .pdf) can be configured to protect images from downloading with this solution.


### Your images with Reverse Proxy server {#with-reverse-proxy-images}

With a reverse proxy server, you can easily set up RBAC (or role based access control), set IP restrictions based on time and geographical location, and many more features for your images to protect image downloading (or image copying). No unauthorized user will be able to view or access the folders where your images are stored and guarantee’s security to protect image downloading and image copying.

### Your images without Reverse Proxy server {#without-reverse-proxy-images}

Without a reverse proxy server, your images can be accessed from any unauthorized user and hence they can easily download the images and share it further ahead. Without a reverse proxy, your images won’t have any security against such threats and you’ll leave gaping holes in security.

### In Summary {#conclusion}

In this blog, we have answered the question of “How to protect your images from being downloaded?”. With a reverse proxy server, you can protect images from downloading by unauthorized access and protect from image copying. This solution of reverse proxy server, can be implemented for varying use cases for images of types and formats. You can modify user roles and access controls for specific data (like images) and avoid any image piracy.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





To protect images from unauthorized copying and access on a website, you can employ a combination of strategies. Start by implementing a reverse proxy, which acts as a protective shield between your website and its users. This reverse proxy should be configured with access control rules to only allow authorized users access to images.

How to protect images from copying online by unauthorized users?


Audio files (such as mp3 files, audio recordings or voice recordings, audio messages) are a secure and trusted way of sharing critical information between users or a group. Audio recordings are a popular way for gathering information. You can capture voice recordings of sessions, meetings, seminars, lectures and other audio recordings of different events to save important information and re-listen later on. An audio file is much lighter than a video to transfer and equally reliable in sharing the essence of an event that took place. So we obviously don’t want any hacker to gain access to your audio files and would want to protect mp3 downloads (or protect audio copying). So we need to add the best security we can to protect your mp3 audio downloads and minimize risk to your audio files and recordings.

## Best Way to secure your mp3 audio files from downloading

The best way to protect your mp3 audio files from downloading is by setting up a reverse proxy. A reverse proxy server can be customized to a great extent to set access control to your media to protect mp3 audio files from downloading (or audio file copying). You can set user roles and actions, restrict IP addresses, set location and time-based access controls, set OAuth authentication solutions like 2FA/MFA and many more. 

So based on the roles set, we can set a custom set of actions that can occur for the user who clicks on the mp3 audio file. The next paragraph covers the working of a reverse proxy server to protect mp3 audio files from downloading.

### Working of a reverse proxy server to protect mp3 audio files from downloading {#best-way}

With the help of a reverse proxy server, any unauthorized user cannot listen to the protected mp3 audio files (audio recordings or voice recordings), which is an important benefit of the restricted mode (audio restriction). Here’s how a reverse proxy server works towards protecting your mp3 audio files:

**1.** User visits the site via the reverse proxy server.

**2.** User clicks on an mp3 audio file to either download it or listen to it.

**3.** User will be redirected to a Login page where they’ll be prompted to enter their credentials.

These credentials will be sent back to the reverse proxy server and then the website will display one of the 3 outcomes: 

**a.** A custom error message set by the admin on a new page.

**b.** An error 403 “Forbidden Page” will be displayed.

**c.** If the user is authorized, the mp3 audio file can be heard and/or downloaded.

Based on user roles, role based access control (or RBAC) can be set to protect your mp3 audio files, so that the user can just listen to an mp3 audio file or download it as well. This is known as mp3 audio file restriction.

### Your mp3 audio files with a Reverse Proxy server {#with-reverse-proxy-audio}

With a reverse proxy server, you can easily set up RBAC (or role based access control), restricted mode, set IP restrictions based on time and geographical location, and many more features for protecting your mp3 audio files, your audio recordings, your voice recordings, mp3 audio files and other audio files. No unauthorized user will be able to view or access the folders where your mp3 audio files(audio recordings or voice recordings) are stored and guarantee’s security.

### Risk to mp3 audio files without a Reverse Proxy server {#without-reverse-proxy-audio}

Without a reverse proxy server, your mp3 audio files  can be accessed from any unauthorized user and hence they can easily download and share it further ahead. Without a reverse proxy server, your mp3 audio files, especially your audio recordings or voice recordings, won’t have any security against such threats and leave gaping holes in security.

### In Summary {#conclusion}

With a reverse proxy server, we have solved the problem and can now protect all your mp3 audio files, such as your audio recordings, voice recordings, etc. from being downloaded online from unauthorized users by setting restricted mode. Along with audio file restriction (preventing audio copying), we can even set custom role based access control (or rbac) on our other MP3 audio files with the help of a reverse proxy server, so that we can allow select users to download the protected files and prevent data leaks.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





The most effective way to protect your mp3 audio files is by setting up a reverse proxy server with restricted mode configured for the mp3 audio files. With this, you can protect your mp3 audio files and set audio file restrictions for all formats (such as, .mp3, .wav, .aiff, .pcm, .ogg, .wma, .flac, .alac, .dsd, and many more).

How to secure your audio files online from downloading?


If your PDF is meant only to be read or viewed by a certain person or team, you need to implement PDF download protection protocols to prevent PDF from copying it from unauthorized access with the help of a reverse proxy.

In this blog you will learn the best way to prevent PDF downloads online, instead of using PDF password protection, from any unauthorized access (and make PDFs uncopyable). This also works for files of all other document extensions like .doc, .docx, .html, .htm, .odt, .xls, .xlsx, .ods, .ppt, .pptx, .txt, etc.

A reverse proxy server can be customized to a great extent to set access control to your media files (such as PDFs, Videos, Images and Audio files). You can set user roles and actions, map those rules from the user pool, IP Restriction, set location and time-based access controls, cache content, set SSL/TLS encryption, and many more.

So using a reverse proxy you can restrict access to, protect PDF online and protect PDF copying from a user who does not have authorized access for PDF downloading.

## Preventing PDFs from copying with a reverse proxy

With the help of a reverse proxy, any unauthorized user will not even be able to read the contents of your PDF online. Here’s how a reverse proxy works to prevent PDF online and prevents downloading PDF file contents:

**1.** User visits the site via the reverse proxy.

**2.** User clicks on a PDF file to either download PDF or views the PDF content,

**3.** Users will be redirected to a Login page where they’ll be prompted to enter their credentials,

**4.** These credentials will be sent back to the reverse proxy and then the website will display one of the 3 outcomes: –
- A custom error message set by the admin on a new page.

- An error 403 “Forbidden Page” will be displayed.

- If the user is authorized, the PDF can be read, copied, and/or downloaded.

Based on user roles, role-based access control (or RBAC) can be set on the files, so that the user can just read the PDF online or download the PDF as well or make the PDF uncopyable.

### Benefits of preventing PDF downloads with the reverse proxy {#benefits}

**Here are some benefits of preventing PDF downloads with the reverse proxy:**

**1. Prevents PDF downloads:** PDF downloads and copying can be prevented by setting a reverse proxy.

**2. Custom user access:** You can allow only specific users to access the PDF and assign roles for users.

**3. Advanced security integration:** You can add additional security solutions to provide better and advanced security for PDFs with reverse proxy.


### Your PDFs with Reverse Proxy {#with-reverse-proxy}

You can protect PDFs online, protect PDF downloads and protect PDFs from copying by easily setting up RBAC (or role-based access control), setting IP Restriction based on time, device, and geographical location, and many more features to protect PDFs online from downloads and protect PDF from copying with the help of a reverse proxy. No unauthorized user will be able to view, access, copy or download the folders where your PDFs are stored, and guarantees PDF security.

### Your PDFs without Reverse Proxy {#with-reverse-proxy}

Without a reverse proxy, your PDFs can be copied or the PDFs can be downloaded from any unauthorized user. Without a reverse proxy, your PDFs won’t have any security against such threats and gaping holes in security and can easily download PDFs or copy the PDFs.

### In Summary {#conclusion}

With a reverse proxy, we have solved the problem of protecting PDFs online and now you can prevent PDF copying online, without using PDF password protection, from unauthorized users. We can even set custom role-based access control (or RBAC) on our files with the help of a reverse proxy so that we can allow select users to download PDFs.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





PDFs are the most common way of formatting your data. Companies and organizations have started using a PDF file as their primary form of documentation for writing instructions, setup guides and even images can be shared by converting them to a PDF format.

How to protect PDF copying online from unauthorized users?



## How can I protect videos on my website from downloading?

The most effective way to protect your videos is by setting up a reverse proxy and setting video restriction mode for the videos. With this we can protect video files and set custom video restrictions for all formats (such as, .mp4, .mov, .wmv, .avi, .avchd, .flv, .f4v, .swf, .mkv, .webm, and many more).

In this blog, we will see how we can protect video downloads online from unauthorized user access by using a reverse proxy for video restriction.

### Protect videos from downloading using a reverse proxy? {#reverse-proxy}

With the help of a reverse proxy, any unauthorized user cannot watch the protected videos, which is one of the benefits of restricted mode(video restriction). Here’s how a reverse proxy works in protecting your video files –

**1.** User visits the site via the reverse proxy.

**2.** User clicks on a video to either download it or watch it.

**3.** User will be redirected to a Login page where they’ll be prompted to enter their credentials.

**4.** These credentials will be sent back to the reverse proxy and then the website will display one of the 3 outcomes: 

- A custom error message set by the admin on a new page.

- An error 403 “Forbidden Page” will be displayed.

- If the user is authorized, the video can be viewed and/or downloaded.

Based on user roles, role-based access control (or RBAC) can be set to protect videos, so that the user can just watch a video or download it as well. This is known as video restriction.

### Your videos with Reverse Proxy {#with-reverse-proxy-videos}

With a reverse proxy, you can easily set up RBAC (or role-based access control), set IP restrictions based on time and geographical location, and many more features to protect your videos from downloading. No unauthorized user will be able to view or access the folders where your videos are stored and guarantee’s security.


### Your videos without Reverse Proxy {#without-reverse-proxy-videos}

Without a reverse proxy, your videos can be accessed from any unauthorized user and hence they can easily download and share it further ahead. Without a reverse proxy, your videos won’t have any security against such threats and gaping holes in security and can be easily downloaded.

### In Summary {#conclusion}

With a reverse proxy, we have solved the problem and can now protect videos from downloading online from unauthorized users by setting restricted mode (video restriction). Along with video restriction, we can even set custom role-based access control (or rbac) on our other files with the help of a reverse proxy so that we can allow select users to download videos and prevent data leaks.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





Videos are the most creative way of sharing information across devices. They have become so common that users, mostly developers, prefer watching a tutorial over reading a guide instead. So naturally with this need, a threat of piracy does step in, and your videos may be a target of unauthorized downloading.

How to Protect video downloads online from users?



## What is Keycloak IAM?

Keycloak IAM is an open-source Identity and Access Management (IAM) system which is used for SSO, authentication and authorization, user management,and social login where users can easily secure their apps and services with bare minimum amount of code. Keycloak IAM User authentication handles your User Provisioning, Identity brokering, User role-based managing, and multiple Social Login features.

Keycloak IAM authentication of users allows access to multiple cloud applications. This means that you won’t have to manage users for each service offered because of Keycloak IAM. When a person signs up for Keycloak IAM, they don’t have to sign up for other services again.

### Why are Keycloak IAM and a Reverse Proxy Server (Keycloak Auth Proxy) necessary for your company? {#why-reverse-proxy}

Keycloak auth proxy secure user authentication to access the cloud applications with the Keycloak IAM to configure the user access control and user provisioning. These applications are placed behind the Reverse Proxy, and whenever a user tries to access these proxied applications, they are first redirected and forced to log in with Keycloak IAM. If the reverse proxy server finds a valid Keycloak user session, the user is given access to the proxied cloud application, or else the access is denied for non-federated users.

To manage data loss prevention, bot traffic prevention, and to provide an extra layer of security, a connection is established between the proxied cloud apps and Keycloak authentication and authorization of users with the Auth Proxy server. A Reverse Proxy server can be configured and used to safeguard SaaS applications (such as Salesforce, Google Workspace, Office365, Jenkins, Nexus, etc.) by routing all end-user traffic through the Reverse Proxy Server, allowing it to detect irregularities in the user traffic. When a SAML-based app uses an Identity Provider (such as Keycloak IAM, Okta, ADFS, Azure AD) for SSO authentication, users are sent back to the proxied cloud app after authentication, allowing access from the reverse proxy server.

### How to authenticate users with Keycloak IAM? {#secure-cloud}

**Without miniOrange Reverse Proxy Server?**

Let’s say we have a user Alice. Alice enters the URL and tries to access the protected area of a cloud application. Alice would be able to access the application server and traffic would reach the application server even when the user is not authorized to access or not authenticated with your company federated login which is keycloak authenticated users.

This will allow attackers to attempt DOS attacks on your system, or attempt a penetration attack to find vulnerabilities in your application and get into your system through backdoors.

**With miniOrange Reverse Proxy?**

Now let’s introduce a Reverse Proxy server and put your cloud applications behind the Reverse Proxy server and connect to Keycloak IAM with SAML 2.0 federated SSO connection.

When the user tries to access the application, the Reverse Proxy server validates if the user is logged in and sends users for Keycloak authentication before giving any access.

With this approach, Keycloak Auth Proxy, provides secure user authentication and authorization which can easily access the application features and services, and you can block an attacker’s traffic from reaching your applications, protect any kind of penetration or attacks on your system even if there are any open vulnerabilities, and ensure an extra layer of security, threat protection, and data loss prevention.

You can also add other security integrations such as bot traffic prevention, IP restriction, and Web Application Firewall (WAF) to a Reverse Proxy for better security and access management to your cloud applications.

### In Summary {#conclusion}

Keycloak authentication with Reverse Proxy (Keycloak Auth Proxy) becomes one of the mandates for organizational infrastructure, given the need and efficacy necessary for security within an organization. Aside from providing an extra layer of security, it is extremely scalable for applications, adaptable for future changes, and improves efficiency. So, if you’re looking to configure a Keycloak IAM with a Reverse Proxy (to provide Keycloak Auth Proxy) or any other IAM for your company, miniOrange fits the bill with world-class service and reasonable pricing.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





Authenticate and authorize users with Keycloak when they try to access any apps and restrict access in real time with a Keycloak Auth Proxy security solution. If the reverse proxy server finds a valid Keycloak user session, the user is given access to the proxied cloud application, else the access is denied for non-federated users.

Keycloak authentication with Reverse Proxy | Auth Proxy



## What is Cloud Based Access Control?

Access control is a process of improving security by restricting access for some user or any unauthorized user. Cloud based access control plays an important part in terms of security as it minimizes unauthorized access to the application. Cloud Based Access Control is useful because it can determine which user should be granted access and which should be restricted. It can secure cloud applications by allowing access to authorized users only. Cloud based Access Control can be easily implemented using Reverse Proxy.

### Why does your organization need Reverse Proxy to improve Cloud Application Security using Access Control? {#why-reverse-proxy}

This blog mainly covers how you can set up Reverse Proxy to Secure Cloud Applications on Unmanaged devices. In this scenario, unmanaged devices are the personal laptops of the users. The users with the company’s laptop and the users who happen to be the partners of the company will be able to access the cloud applications and not the ones with their personal laptop. This feature is important to Secure Cloud Applications as the outsider may be able to access the data which can be confidential or important for the company.

### How to Secure Cloud Applications using access control? {#secure-cloud}

Let’s say the company has 2 applications, namely JIRA and Confluence. There are 3 users: User Alice, User Bob and User Sam in the company. You want to set up Cloud based Access Control. Alice has the company’s laptop i.e. a Windows Domain Joint Machine as shown in the figure above, Bob is the partner of the company and doesn’t have the company’s laptop and Sam has a personal laptop. All the three users try to access the applications but one of them is unsuccessful. Alice who has the company’s laptop is able to access the applications easily, Bob who is the partner of the company and does not have the company’s laptop is also able to access the applications, only if he is working on a static IP but Sam who has a personal laptop is not granted access at any cost. Reverse proxy server is used to improve Cloud Application Security using Access Control to block the access for a group of users who are working on their personal laptops. 

![reverse proxy for cloud apps Workflow](/blog/assets/2023/reverse-proxy-for-cloud-apps.webp)

### Implementing miniOrange Reverse Proxy for cloud based access control in the enterprise {#implementing}

- The Windows Domain Joint machine is configured with the AD server. Whenever any user tries to log into the application, a token is provided by the AD server, which Windows machine will send in each request for the application. This AD token helps to identify whether the user is trying to access the application from an office laptop or not. 
- Reverse Proxy authenticates the token which comes from the Windows domain joint machine after every request using AD Server. It checks whether the token is valid or not.
 - If the token is not present in the Active Directory, then the access is not granted. 
 - If the token is present and the user is trying to access the application from the company’s laptop then the access is granted, else if trying to access from a personal laptop then the access is denied. 
- User B doesn’t have the company’s laptop therefore the use case can be achieved only when the user is working on a static IP address or connected to a VPN. If the user is working on a static IP, then access will be granted to that IP explicitly.

### In Summary {#conclusion}

Reverse proxy becomes one of the mandates for organizational infrastructure, given the need and efficacy necessary for security within organizations. Aside from securing the cloud applications using access control and managing the users, it is extremely scalable, adaptable, and efficient, which also delivers significant value to your organization’s security by protecting you against cyber attack vulnerabilities. It also provides other features like load balancing, rate limiting, URL rewriting and many more. So, if you’re looking to establish a Reverse proxy for your company, miniOrange fits the bill with world-class service and reasonable pricing.

So what are you waiting for? Drop us a query at [info@xecurify.com](mailto:info@xecurify.com) and we will get right back to you to address all your needs.

### Reference links  {#reference-links}

1. [1. Gmail Group Based Access Control With Google Workspace CASB.](https://www.miniorange.com/blog/gmail-group-based-access-control-with-google-workspace-casb/)
2. [2. MS-365 CASB for Microsoft Teams Security.](https://www.miniorange.com/blog/ms-365-casb-for-microsoft-teams-security/)





Cloud Application Security is a measure taken to protect cloud and application’s data from unauthorized users. It can be useful in decreasing the security risks or vulnerabilities which could impact the cloud infrastructure. Cloud Application Security can be mitigated by using Reverse Proxy using Access Control.

Cloud Application Security using Access Control with Reverse Proxy


ServiceNow is now a popular platform used throughout industries such as Finance, Healthcare, Telecommunications, Manufacturing, and a lot more. With this increased acceptance of the ServiceNow platform, an internal data breach or unauthorized access to confidential data is an extremely likely event. In this blog we will see how the miniOrange ServiceNow CASB works to secure your data, provide ServiceNow IaaS security, ensures compliance, provides deep visibility and enables granular access control for ServiceNow over all your data.

### **What is ServiceNow CASB?** {#whats-servicenow-casb}

A CASB is a robust cloud security solution designed to monitor, and detect potential areas of data breaches and grants access control policies over your cloud apps before your users can interact with any of the data stored on ServiceNow.

&nbsp;

The ServiceNow CASB security solution that works to secure and maintain control over your cloud data by sitting in between incoming access requests and filtering out unauthorized user access requests. This way, the ServiceNow CASB manages to secure your data from unauthorized users while providing complete control over its access policies and provides granular access control for ServiceNow cloud security.

### **What are the apps under ServiceNow?** {#apps-under-servicenow}

Here’s a list of all the apps under ServiceNow that are secured with the miniOrange ServiceNow CASB,

&nbsp;

**IT Service Management (ITSM)**: This application focuses on managing IT services and processes, such as incident management, problem management, change management, and service catalog.

&nbsp;

**IT Operations Management (ITOM)**: ITOM helps organizations monitor and manage their IT infrastructure, including network devices, servers, applications, and cloud resources.

&nbsp;

**IT Business Management (ITBM)**: ITBM provides tools for managing IT projects, portfolios, and resources. It includes modules for project management, demand management, agile development, and financial management.

&nbsp;

**Customer Service Management (CSM)**: CSM enables organizations to deliver excellent customer service by providing tools for managing customer inquiries, requests, and cases.

&nbsp;

**HR Service Delivery (HRSD)**: HRSD focuses on streamlining and automating HR processes, including employee onboarding, offboarding, case management, and knowledge management.

&nbsp;

**Security Operations (SecOps)**: SecOps helps organizations manage security incidents, vulnerabilities, and threats by providing tools for security incident response, threat intelligence, and vulnerability response.

&nbsp;

**Governance, Risk, and Compliance (GRC)**: GRC offers capabilities for managing and mitigating risks, ensuring compliance with regulations and standards, and auditing organizational processes.

&nbsp;

**Software Asset Management (SAM)**: SAM enables organizations to effectively manage software licenses, track software usage, and optimize software costs.

&nbsp;

**Field Service Management (FSM)**: FSM is designed for organizations that provide field services. It helps manage work orders, dispatch technicians, track field activities, and optimize service delivery.

### **What are the benefits of using the ServiceNow CASB Cloud Security?** {#servicenow-casb-security}

Here are the top benefits for why you’ll need a ServiceNow CASB to secure your business data,

&nbsp;

**Compliance Inclusion**: Keep your business compliant and updated with the latest security standards and protocols to be followed in the industry.

&nbsp;

**Data Protection**: Protect Cloud data access from unknown and unauthorized user access at run time.

&nbsp;

**Threat Detection**: Actively monitor for potential threats targeting your cloud infrastructure and mitigate them by isolating the threat vectors.

&nbsp;

**Deep Visibility**: Get deep insights into user actions and gain visibility into what they are accessing and the cloud resources they are using.

&nbsp;

**User Entity and Behavior Analytics**: Assign a user risk score to each user for every suspicious activity, and once the score crosses a threshold completely restrict the user from accessing any more cloud apps and alert the SOC team.

&nbsp;

**Threat Reports**: Generate detailed threat reports with ServiceNow CASB to gain deep insights into your cloud app usage and infrastructure security status.

![ServiceNow CASB Solution](/blog/assets/2023/servicenow-casb-solution.webp)

### Working of the ServiceNow CASB Cloud Security to secure your Business {#working-of-servicenow-casb}

Let’s understand how the ServiceNow CASB cloud security works for securing your business data and helps you stay compliant.

&nbsp;

Suppose we have a user, Toby, who has been working with your company for years now. Toby has applied for a resignation and is about to submit his laptop. But just before returning his laptop and access to all the company documents, he decides to steal sensitive customer data on ServiceNow.

&nbsp;

miniOrange CASB detects this behavior and restricts Toby’s access to sensitive customer data and alerts the SOC team of this risky behavior. This is how the miniOrange ServiceNow CASB works in real-time to detect risky user behavior, detect data threats, and keeps your business compliant at all times.

![ServiceNow CASB Solution](/blog/assets/2023/servicenow-casb-works.gif)

### In Summary {#summary}

In this blog, we saw how the ServiceNow CASB cloud security works to secure your business data, enable cloud IaaS security on ServiceNow and ensure that your company stays compliant with the security regulations, provide complete data protection, actively monitors for potential threat vectors and provides deep visibility into user actions with the ServiceNow CASB.

&nbsp;

So if you are on the market looking for all these features and more for your ServiceNow services, miniOrange CASB is the go to solution to meet all your security needs. Our competitive pricing and globally recognized support team is what keep us ahead of our competition to provide you with the best security experience.

&nbsp;

So what are you waiting for? Shoot us a query at [info@xecurify.com](mailto:info@xecurify.com) we will get right back to you and address all CASB security needs!

### Additional Resources {#resources}

Check out our other CASB solutions as well,

&nbsp;

- [Atlassian Jira and Confluence Compliance with CASB](https://www.miniorange.com/blog/atlassian-security-for-jira-and-confluence-with-casb)
- [AWS Environment Security CASB](https://www.miniorange.com/blog/aws-service-casb-security-solution)
- [Salesforce Data Security with CASB](https://www.miniorange.com/blog/aws-service-casb-security-solution)
- [Microsoft 365 CASB Security](https://www.miniorange.com/blog/microsoft-office-365-casb-security)
- [CLOP Malware Prevention with CASB](https://www.miniorange.com/blog/preventing-clop-malware-with-casb-enterprise-security)


ServiceNow is the most common software solution you’ll find in use at the top Fortune 500 companies for their daily use in automating and managing their team workflows. The admin users, entire teams, and even customers can use the ServiceNow platform for smoother and more transparent communication using several ServiceNow apps and plugins.

ServiceNow CASB Cloud Security for Compliance and Granular Access Control


### What is a Session? {#What-is-a-Session}

Let’s first understand how a web application or website like [Shopify Store handles user access](https://plugins.miniorange.com/session-management-for-shopify). Generally, there are three layers of security mechanisms:

- Authentication
- Session management
- Access control

Using these mechanisms the Store makes the user communicate with the server so that the communication is secured and no attacker can trap the communication. When a user/customer signs in to a store, the server does not know who the person behind the system is. To solve this problem the server creates a session for that user and that session is used across several web pages. The server also creates sessions to keep track of anonymous users after their very first request.

### Session management in Shopify {#Session-management-in-Shopify}

In Shopify, once the session has been established a session ID is generated and is sent to the user browser. This Shopify session token enables the store to maintain an authenticated state and monitor user activity. The session ID is very important for Shopify user session management and is shared between the user and the application until the session ends.

However, attackers or hackers can attempt to launch an attack on the active session and hijack it, so it is mandatory to set expiration timeouts for every session. The shorter the session interval is, the lesser the time an attacker has to use the valid session ID.

If the user logs out from the Store or remains inactive for a certain time, the session will expire. Common scenarios when the user state changes from authenticated to unauthenticated include password changes, permission changes, etc. If that happens, the old session ID must be terminated, and a new Shopify session token will be used for all further requests made to the Store application.

If you are logged in to your Store admin on a device, sessions from that device aren’t counted as online store sessions.


### Why do we need Adaptive Authentication? {#Why-do-we-need-Adaptive-Authentication}

Improper Shopify user session management or weak authentication can allow attackers to compromise accounts by stealing passwords or session tokens. Many development frameworks offer tools for secure implementation of session management, but there are weaknesses in many of these solutions. By implementing adaptive authentication we can remove this hassle. [Adaptive authentication provides an additional layer of multi-factor authentication](https://plugins.miniorange.com/shopify-2-factor-authentication) security based on risk and access provided by security administrators.

### What is Adaptive Authentication? {#What-is-Adaptive-Authentication}

[Adaptive authentication](https://www.miniorange.com/blog/what-is-adaptive-authentication/) refers to a type of multi-factor authentication that dynamically selects authentication methods based on the user’s risk profile. For instance, it may prompt MFA based on factors such as login behavior, device IP, geo-location, etc. This improves security for Shopify online store sessions while offering a tailored user experience.

### Adaptive Authentication in Shopify {#Adaptive-Authentication-in-Shopify}

When a user signs in to a store, the security component is increased through adaptive authentication, by automatically triggering real-time MFA if risks like fraud or improper authentication are detected. The authentication risk is checked without users being aware of it and multi-factor authentication (MFA) is applied only if the associated risk is high.

![adaptive-authentication](/blog/assets/2023/adaptive-authentication.webp)

Adaptive authentication adapts to the risk level and presents an appropriate level of authentication regardless of your corporate risk levels. Adaptive Authentication solutions can strengthen the authentication methods based on a wide variety of factors including:

- Source IP address
- Time of day
- Geo-location (physical location)
- Entity type (device type)
- Content-Based

During online store sessions, Shopify evaluates every request and assigns a risk score. Depending on the risk score, the user may be required to provide additional authentication factors to prove their identity.

For Shopify stores with team-based operations, employee session management allows admins to assign roles and permissions. This ensures employees have appropriate access while preventing unauthorized actions.

For example, if a user tries to access the Store via multiple devices, they may be asked to sign out from other devices. Likewise, if the user tries to log in from a geographical location other than their office, they may have to verify their identity by answering a security question. By integrating adaptive authentication with Shopify user session management and [employee session management](https://plugins.miniorange.com/session-management-for-shopify), store owners can ensure security without compromising user convenience.

### Session Management and Adaptive Authentication Use Cases {#Session-Management-and-Adaptive-Authentication}

**Terminate user session and prevent multiple logins from same user at a time**

Consider that you are using Shopify to sell streaming videos that can only be accessed after purchasing the subscription. Customers may attempt to share their login credentials with others, allowing multiple users to access the content simultaneously.

As a store owner, you would like to discourage users from sharing their credentials and [restrict customer account](https://plugins.miniorange.com/content-restriction-for-shopify) so that only one user will be able to log in from one device at a time.

Assume the customer is already logged in from one device. When some other user tries to log in using the same credentials from another device then you would like to do one of the following:

- Prompt the user to log out from the first device and block login from the second device until the user successfully logs out from the first device.

- Terminate the session on the first device without alerting the user and log the user in from the second device by creating a new session.

Using tools like the miniOrange app, you can restrict the number of devices that can access a Shopify store account simultaneously.

In practice it will look like this: When ‘Device A’ logs in to the store, a session is established. If ‘Device B’ tries to log in using the same credentials, all sessions will be revoked. Shopify session token for ‘Device A’ will be invalidated and the user in from ‘Device B’ will be logged in with a different session.

This feature helps prevent multiple logins from same user, enhancing store security.


**Lock down the account to one location at a time**

You are an owner of a Shopify store where you sell car accessories.

Customers from all over the world are ordering the products from your store but you are able to ship the products only to some countries. Since your shipping capabilities are limited to specific countries, you want to prevent users from non-serviceable locations from accessing your store.

![location-restriction](/blog/assets/2023/location-restriction.webp)

Using location-based adaptive restriction, the admin can select the list of countries from where they don’t want the end-users to log in. During the login process, the user’s geolocation, IP address, latitude, and longitude will be checked against the list of locations selected by the administrator. Based on that, access to Shopify online store sessions can be granted or denied.

By using this approach to online store sessions Shopify can enforce strict location-based access control and ensure compliance with your shipping policies.

&nbsp;

**Restricts access to Shopify online store session on several devices for a single account**

Suppose you own a Shopify store where you provide a streaming service that offers a wide variety of TV shows, movies, anime, documentaries, etc. to the end-users on a subscription basis. A user logs in to the store and purchases a plan and shares his account credentials with some of his friends so that they can access the store without purchasing any plan. However, you have to take action against that customer asking them not to share their login info with friends, which is a challenging customer service task.

In this scenario, you would like to restrict the customer account to be able to log in from one device, or several devices depending upon the plan he has purchased. You want to discourage customers from sharing their accounts and prevent multiple logins from same user at the same time to access the content.

![device-restriction](/blog/assets/2023/device-restriction.webp)

The administrator can ask the end-user to add a fixed number of trusted devices from where they can access their account. If the end-user tries to log in to the store from the trusted/registered device then access will be provided to them. However, if they try to use an unregistered device to initiate an online store sessions Shopify will not grant access.

This ensures streamlined Shopify user session management and prevents misuse of shared credentials.

&nbsp;

**Limit Number of Sessions / Purchases for Single Customer or household**

Consider a scenario where you own a Shopify store to sell branded products such as T-shirts, pants, caps, etc. to any user residing in any country. You are offering to free delivery on the first purchase. However, customers from a single household may try to exploit this by creating multiple accounts on multiple devices to avoid the delivery fees.

To prevent this, our app will allow you to limit the connections to the store by using IP- restriction. If the customer is connected to the same network then the IP address will be the same for every device on that network. The admin can [restrict the user from accessing the store](https://plugins.miniorange.com/ip-restriction-and-access-control-firewall-for-shopify) by adding that IP address to the list of blocked IPs.

![ip-restriction](/blog/assets/2023/ip-restriction.webp)

Any attempt to connect to your store will be blocked unless the connection was initiated from the new IP address. Our additional feature “Block access from VPN” will also help restrict customer access if they are using a VPN to disguise their IP address and login into their account.

Effective Shopify user session management and adaptive authentication can greatly enhance the security and user experience of your store. From preventing multiple logins to [restricting location-based access](http://plugins.miniorange.com/content-restriction-for-shopify) to limiting device registrations, miniOrange’s solution will help you ensure that your Shopify online store sessions remain secure.

Shopify Case studies for User session management and adaptive authentication. Restrict Multiple Login by terminating existing session of users in Store.

Shopify User Session Management



While these collaborations help stream operations, **sharing access to third-party vendors can pose significant risks for such brands**. With improper security measures in place, third-party vendors can gain unauthorized access to sensitive data on your online store, **increasing the risk of data breaches** . Therefore, brands must establish strong vendor management protocols to safeguard their online store.

&nbsp;

This is where the miniOrange  [Cloud Access Security Broker](https://www.miniorange.com/casb/) (CASB)  can help ease things.

&nbsp;

Let's learn how [Shopify CASB integration](https://www.miniorange.com/casb/integrations/shopify-store) can help brands give restricted access to third-party vendors and secure their Shopify online store. 


## The Challenge of Controlled Access {#controlled-access}

Brands that own a bustling online store manage tons of sensitive business data, financial information, and customer details at their core. Ensuring that only the necessary data is accessible to its third-party vendors is something that they often struggle with. For instance, sharing the entire Shopify admin dashboard with third-party logistics providers can potentially expose a brand’s sensitive data like customer information, sales figures, and trademarked business insights.

&nbsp;

As these brands collaborate with third-party services such as logistics providers, payment gateways, and marketing agencies, the complexity of data management increases. Each of these services requires access to different subsets of data to function effectively. Without proper controls and data filtration mechanisms in place, there's a heightened risk of data breaches and misuse. This can lead to loss of customer trust, legal ramifications, and financial losses.

&nbsp;

This is why you need data filtration on the Shopify admin dashboard: to safeguard sensitive information, comply with data privacy regulations, maintain customer trust, and streamline data access for third-party vendors.


## The Power of Shopify CASB {#power-of-casb}

miniOrange Shopify [CASB solution](https://www.miniorange.com/casb/solutions/) is the perfect fix for this issue. It helps Shopify store admin to give restricted access to third-party vendors, most commonly to the orders section of the Shopify dashboard. This means **third-party vendors can only view and access specific data**, without risking exposure to sensitive information and keeping the rest of the admin panel secure. Given these features, many brands are showing interest in miniOrange Shopify CASB for its ability to address these online store needs.


## How Shopify CASB Works: An Example {#casb-in-action}

Working of Shopify [CASB integration](https://www.miniorange.com/casb/integrations/)  is pretty straightforward. The CASB solution integrates seamlessly with a brand’s existing Shopify setup, providing an additional layer of security without disrupting its operations. 

&nbsp;

**Let’s explain this with an example:**

&nbsp;

Suppose, Shopify store has two vendor apps, Vendor A and Vendor B, who should be given restricted access to Shopify's data. 

With CASB implemented, the Shopify store admin can discover all third-party apps that have access to the store's data. The admin can then define security policies specifying which data the third-party apps can access. 

&nbsp;

For instance: 
- Vendor A can only access the product catalog data.
- Vendor B can only access order fulfillment data.

&nbsp;

Since Vendor A is only allowed to access the product catalog, any request outside this defined policy is denied. Similarly, Vendor B's requests to access order fulfillment data are evaluated and approved if they comply with the set policies.

&nbsp;

All access attempts are logged by the CASB. If an unusual activity is detected, the CASB triggers an alert to the Shopify admin.

![Shopify Data Filtration Usecase](/blog/assets/2024/shopify-casb-usecase.webp)


## Top 5 Benefits of Shopify CASB {#benefits}

The miniOrange Shopify CASB also comes with additional benefits like:

### Data Protection 

Shopify store admins can define exactly what data third-party vendors can view and interact with, reducing the risk of data breaches or unauthorized access. By setting Shopify data filtration, admins can ensure that third-party vendors only access necessary information, lowering the risk of data breaches or unauthorized access. 

### Enhanced Security 

Shopify CASB integration provides an additional layer of security, ensuring that sensitive information remains protected even when granting access to external partners.


### Seamless Integration 

The Shopify CASB solution integrates effortlessly with a brand’s existing Shopify store, minimizing disruption and ensuring a smooth transition.

### Improved Operational Efficiency

By allowing third-party partners to access only the necessary data, brands can streamline operations and focus on core business activities without worrying about data security.

### Deeper Visibility

Shopify CASB offers deeper visibility into user activities. This feature provides Shopify admins with detailed logs and real-time monitoring of who accessed what data and when. It helps in identifying any unusual activities promptly and ensures compliance with internal policies and regulatory requirements.

&nbsp;

 ***Want to allow multiple staff members to access specific Shopify store sections (orders, products)? Check out the miniOrange [**Shopify Multi-Staff Solution**](https://www.miniorange.com/reverse-proxy/enable-shopify-multi-staff-with-reverse-proxy).***

## To Sum Up Shopify CASB for Data Filtration {#data-filtration}

Shopify CASB solution offers restricted access, protects sensitive information, and enhances operational efficiency for brands looking to expand their business through the Shopify online store. If you're looking to secure your Shopify admin dashboard while maintaining controlled access for third-party external users, Shopify CASB is the solution you need.

### Take control with miniOrange Shopify CASB today. 

Contact us at [info@xecurify.com](mailto:info@xecurify.com) to learn more about our Shopify CASB solution! Grant the right access to the right people, at the right time. 



### Reference links  {#reference-links}

1. [Secure Shopify Admin Login](https://www.miniorange.com/reverse-proxy/secure-shopify-admin-login)
2. [Shopify Multistaff Login](https://www.miniorange.com/reverse-proxy/enable-shopify-multi-staff-with-reverse-proxy)
3. [Single Sign On (SSO) for Multiple Shopify Stores](https://www.miniorange.com/blog/secure-multiple-shopify-stores-with-sso/)
4. [Salesforce CASB Data Security.](https://www.miniorange.com/blog/casb-salesforce-data-security/)
5. [G Suite IP Restriction.](https://www.miniorange.com/blog/secure-access-control-for-google-workspace-gsuite-apps/)


The e-commerce landscape is booming with many leading brands leveraging the power of Shopify to reach more customers directly and expand their online presence. However, managing a successful online store involves more than just product listings and marketing campaigns. Collaboration with third-party vendors, like logistics providers and marketing agencies, plays a crucial role for brands these days. 

Reverse Proxy