Data Cleanup & Migration Assistant for Confluence

Welcome to miniOrange Data Cleanup & Migration Assistant for Confluence, your intelligent companion for preparing your ConfluenceData Center environment for a smooth, secure, and optimized migration to Atlassian Cloud.

This app provides:

Deep insights into your users, groups, permissions, and data
Automated cleanup recommendations
Security violation detection and encryption tools
License optimization to reduce cloud subscription costs
Full visibility through audit logs and compliance tracking

Think of this tool as your pre-migration health check system — ensuring your environment is clean, compliant, and efficient before you begin the migration journey.

Try it for free

Download and Installation

Follow these steps to install the Migration Assistant on your ConfluenceData Center instance:

Log in as a ConfluenceSystem Administrator.
Navigate to Administration → Manage Apps.
Click Find New Apps or open the Atlassian Marketplace.
Search for miniOrange Data Cleanup & Migration Assistant for Confluence.
Click Install.
Wait for Confluenceto download and install the app.
Once installed, a new sidebar section named miniOrange Migration Assistant will appear.

Post-Installation Verification

Confirm the app appears under Administration → Manage Apps → miniOrange Migration Assistant.
Ensure no licensing errors are displayed.
Ensure the app is enabled.

1.1 Notification Settings

Navigate to Settings → Admin Settings and configure:

Email Notifications: Enable alerts for critical issues.
Weekly Report: Receive migration readiness summaries.
Notification Email: Enter the admin/team email address.

Click Update to save changes.

1.2 Automation Settings

Navigate to Settings → Automation and configure defaults:

Enable scheduled daily scans.
Set your preferred scan time.
Enable auto-encryption of sensitive data (optional).

1.3 Cleanup Thresholds(Highly Recommended Before Scans)

These thresholds determine how the app classifies inactive users, dormant groups, and more.

Cleanup Setting	Default	Description
Inactive User Threshold	45 days	Users inactive beyond this limit are flagged.
Dormant User Threshold	90 days	Users inactive for a long duration.
Dormant Space Threshold	100 days	Spaces not updated for a long time.
Large Attachment	10 MB	Identifies large attachments.
Low Page Count	10 pages	Identifies small/unused spaces.

Click Save Thresholds after updating.

1.4 Regex Rules Validation

Go to Settings → Regex Rules.
Ensure critical patterns are enabled (PII, financial information, credentials).
Add custom organization-specific patterns as needed.

2.1 Start from the Dashboard

Go to Migration Assistant → Dashboard to view:

Summary of dormant users
License savings
Storage analysis
Security violations
Critical actions required for cleanup

2.2 Running User Scan

Navigate to User Analysis.
Click Scan.
Review category results: dormant, inactive, unlicensed, and high-permission users.
Perform cleanup actions such as Deactivate, Delete, or Remove License.

2.3 Running Group Scan

Navigate to Group Analysis.
Click Scan.
Review empty, privileged, and inactive groups.
Perform necessary cleanup.

2.4 Running Data Security Scan

Navigate to Data Analysis.
Select a space or run a global scan.
Review PII, credentials, financial data, and other high-risk patterns.
Encrypt sensitive data, fix permissions, or export the compliance report.

2.5 Optional: Storage / Attachment Cleanup

Use analysis modules such as:

Heavy spaces detection
Large attachment reports

3. Interpreting Results & Taking Action

Return to the Dashboard to view:

Summary of dormant users
Estimated license savings
Security violations detected
Required cleanup actions

Use quick action shortcuts such as:

Review Users
Audit Groups
Encrypt Data
Review Permissions

4. You're Ready for the Cleanup Phase!

Provides visibility into user, group, and data issues
Builds confidence for performing cleanup actions
Gives you a clear understanding of your migration readiness