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Block Personal Email
access at Office

You can use miniOrange's personal email blocking solution to prevent your employees or users from accessing personal email services. This can be done as needed, depending on your needs and infrastructure.

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Email Blocking

What is Personal Email Account Blocking?

Personal Email Account Blocking is a network-function dependent on company needs, handled by a proxy server/firewall. It only allows internet traffic to a specific server via a corporate network. A network administrator tries to avoid users/staff using personal emails, to ensure security and protect sensitive information from data breaches, as well as monitor data transmitted from the office/org computers. So, personal email account blocking allows a network administrator to block the user's access to personal email within the company and report administrators, reporting managers, and HR for violations of the personal email block policy

Block Outlook Access

Block user access to personal Outlook accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Outlook accounts.

Block Hotmail Access

user access to personal Hotmail accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Hotmail accounts.

The Business risks of using Personal Email Accounts at work

  Currently, when Cloud Apps is established for an organisation, users are free to utilise personal email for personal usage.

  This causes a lot of concern for businesses since it makes it difficult to execute company policy regarding using personal email at work without spending a lot of money on a firewall.

  This is a significant roadblock for small to medium businesses and occasionally keeps the company from going cloud apps.

  Organizations subject to regulations like the US Health Insurance Portability and Accountability Act (HIPAA) and the UK's Financial Services Authority are reluctant to switch to Cloud Apps because they must demonstrate that sensitive information cannot be shared between business and personal cloud apps accounts.

Allow workforce to login using identity brokering

MFA - Multi-Factor Authentication Factors

What is Forward Proxy?

A forward proxy (commonly referred to as a proxy) acts as a broker that carries out a task on behalf of another entity, as the name suggests. A proxy like this acts specifically as an intermediate between a user device (or user devices) and the internet. Instead of establishing a direct connection with a web destination, a device connects to the proxy, which then establishes a connection with the location on its behalf. The proxy then assesses outbound requests and responds to them before passing them to the external destination. When a destination returns the communication, it transmits it to the proxy, which examines it, takes any necessary action, and then passes it to the originating device if necessary.

How personal email access is restricted?

By adding a firewall in your network

If you already have one you can make the changes in request going to cloud apps services. This is a reliable option but this requires too much changes in the infrastructure if you do not have the firewall. Also a firewall is a very expensive option, if you want to make any changes in your existing firewall it costs a lot of money.

By using an extension

It does not allow personal email login. This modifies the request at the time of sending and only allows if someone is trying to login with a personal email address. This solution is specific to the browser and only works in the browser which has the extension installed. The user has enough access to remove the extension so if you are planning to enforce this policy users can easily bypass it.

By using a web proxy

Web proxy basically sends all your requests to a proxy server which checks and validates your requests and if the request is legitimate then it forwards your request to the requested server. miniOrange does support this solution and this allows network administrators to do a lot more than blocking personal email access.

Directory Services elements

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