Blocking Personal Gmail Accounts is a network feature that varies based on the needs of each business. Only the proxy server or proxy firewall is capable of managing it. Internet traffic to a certain server can only go there via a corporate network. You do not want your users or staff to utilise their personal Gmail accounts, as a network administrator. This is being done to ensure that there are no security weak links in your network. Organizations have a lot of sensitive data that they don't want to disclose with anyone outside the company, and they also want to monitor every information transfer from computers or on-site offices. Therefore, personal account blocking allows network administrators to limit a user's access to personal Gmail within the organisation and alert administrators, reporting managers, and HR to policy violations.
Block user access to personal Gmail accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Gmail accounts.
Block user access to personal Outlook accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Outlook accounts.
Block user access to personal Hotmail accounts while at work to elevate data security ensuring no data is shared or transferred between personal and business Hotmail accounts.
When organizations adopt Google Apps, the use of personal Gmail accounts by users becomes a challenge. Enforcing company policies against personal Gmail usage at work without expensive firewall solutions is difficult. This issue is particularly problematic for small to medium businesses, sometimes deterring them from adopting Google Apps. Additionally, organizations subject to regulations like HIPAA and the UK's Financial Services Authority are hesitant to switch to Google Apps due to the need to prove that sensitive information won't be shared between business and personal Google Apps accounts.
A forward proxy (commonly referred to as a proxy) acts as a broker that carries out a task on behalf of another entity, as the name suggests. A proxy like this acts specifically as an intermediate between a user device (or user devices) and the internet. Instead of establishing a direct connection with a web destination, a device connects to the proxy, which then establishes a connection with the location on its behalf. The proxy then assesses outbound requests and responds to them before passing them to the external destination. When a destination returns the communication, it transmits it to the proxy, which examines it, takes any necessary action, and then passes it to the originating device if necessary.
If you already have one you can make the changes in request going to google apps services. This is a reliable option but this requires too much changes in the infrastructure if you do not have the firewall. Also a firewall is a very expensive option, if you want to make any changes in your existing firewall it costs a lot of money.
It does not allow personal gmail login. This modifies the request at the time of sending and only allows if someone is trying to login with a personal gmail address. This solution is specific to the browser and only works in the browser which has the extension installed. The user has enough access to remove the extension so if you are planning to enforce this policy users can easily bypass it.
Web proxy basically sends all your requests to a proxy server which checks and validates your requests and if the request is legitimate then it forwards your request to the requested server. miniOrange does support this solution and this allows network administrators to do a lot more than blocking personal gmail access.
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