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Configure Printer Policy with miniOrange DLP solution

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As the need to protect sensitive organizational information grows, the miniOrange Data Loss Prevention (DLP) solution provides a comprehensive approach to securing data against unauthorized access and sharing. Printers are often an overlooked source of potential data leakage, making them a critical focus area for implementing robust security measures. This document outlines how miniOrange DLP enforces a Printer Policy to safeguard sensitive data while maintaining operational efficiency.

Prerequisites

There are a couple of things you need to check before you start with the setup:

• You need Administrator privileges to log in to the miniOrange Admin Dashboard.
• Specific printers must be enrolled by adding their Vendor ID (VID) and Product ID (PID) to the DLP system.
• Policies must be defined for whitelisting printers and specifying actions such as block, log, or notify for the specified printers.

Example Use Case Scenario

An employee attempts to print a payroll report containing employee data using an unauthorized printer.

Process with miniOrange DLP:

• When a user tries to print a payroll report containing employee data, then the priSpecific printers must be enrolled by adding their Vendor ID (VID) and Product ID (PID) to the DLP system.
• The system checks whether the printer’s VID and PID are enrolled in the system.
• If the printer is not enrolled and unauthorized, then the print job is blocked.
• The system sends a notification to the employee, informing them of the policy violation, and alerts the administrator.
• The incident is logged in the miniOrange portal for audit and compliance purposes.

Conclusion: The confidential payroll data remains protected, ensuring compliance with data protection regulations while preventing unauthorized print activity.

Step 1: Configuring Printer Policy

• Sign in to your DLP Admin dashboard.
• Navigate to the Device Policies tab and select Printer.




• Make sure all the printers that you want to whitelist are enrolled in our miniOrange DLP dashboard, also to enroll a specific printer click on the Add USB Printer button.




• Provide the Product ID (PID) and Vendor ID (VID) of the printer device you want to enroll.




• You can find the PID and VID by going to your Device Manager and selecting the USB-Printers option.
• Now right-click on your printer device, select Properties, and under the Details tab, select the Hardware IDs option and you will find the PID and VID of that specific printer.
• Once the device is registered, switch to the Policy tab and click on the Add Policy button.
• After setting all the configurations, click on the Update button.




• In the policy form, fill in the required details, such as Policy Name, Action, and Risk. You also have the option to whitelist a specific printer device.




• If any policy is violated, you can view the report by going to the Reporting tab and selecting the Printer Reporting option.

Note: Our solution does not support whitelisting for network printers.

In this way you have succesfully setup the Printer Policy by using our DLP solution. Also if you are facing any issues that you are not able to resolve please feel to reach out us dlpsupport@xecurify.com