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Microsoft Outlook Web Access (OWA) logins Multi Factor Authentication (MFA/2FA) and Exchange admin center (EAC) login is a process of authentication in which you have to provide two different factors to gain access to your critical resources in OWA, thereby enabling OWA MFA. The first factor is the one that you know, such as username and password (OWA user credentials). The Second factor is a dynamic, unique set of credentials on mfa device such as OTP over SMS, Email, Hardware tokens, security key, etc. This additional layer or the security key prevents any unauthorised person from accessing your resources and emails in OWA, even if your username and passwords are compromised.
miniorange provides 15+ authentication methods for Two-Factor Authentication (2FA) or Multi-factor Authentication (MFA)and solutions for various use cases like Outlook Web Access (OWA) MFA and Exchange admin center (EAC) logins. It allows iam users and organizations to set up certain authentication and settings which includes password restrictions, restricting sign-in methods, as well as other security settings. miniorange also makes way for authentication apps that support Time-Based One-Time Password (TOTP) Google Authenticator, Microsoft Authenticator, Authy 2-Factor authentication app and our own miniorange Authenticator app.
OWA logins with MFA solution by miniOrange provides an option to integrate with multiple third-party Identity Providers which supports SAML, OAuth, etc. standard protocols. IDP here means (Okta, Auth0, Ping, Onelogin, etc) or Active Directory (AD) where your existing users are managed. Once your Microsoft account login is enabled with your IDP / Directory successfully, your employees or OWA end users will be able to login into their OWA account and other integrated applications with the use of existing username password. IAM users will use the existing Microsoft account credentials as given below is the setup guide to configure OWA MFA
Microsoft Outlook Web Access (OWA) offers integrated time and information management solutions. E-mail, calendar management, task management, contact management, note-taking, journaling, and online surfing are just a few of the capabilities of Outlook that help with communication and organizing. Outlook helps you to search and categorize your mail, organize your work, and better share your information with others all from one handy spot. The traditional username & password-based authentication process is not secure enough in today's world. Unauthorized access to a user's OWA interface risks the exposure of sensitive business information & confidential email correspondence between users. But you can always avoid such breaches by enabling OWA login MFA and Exchange admin center (EAC) login to increase the security level in your oraganization.
miniOrange provides user authentication from various external sources, which can be Directories (like ADFS, Microsoft Active Directory, Azure AD, OpenLDAP, Google, AWS Cognito etc), Identity Providers (like Shibboleth, Ping, Okta, OneLogin, KeyCloak), Databases (like MySQL, Maria DB, PostgreSQL) and many more.
Configure AD/LDAP Connection for Exchange Gateway (LdapUtils.php) :
Configure miniOrange as IdP for the Exchange Gateway (SamlConstants.php) :
Configure Exchange/OWA as application on Exchange Gateway (WsFedConstants.php)
Configure OWA/ECP base URL here.
Outlook URL: https://Exchange Base URL/owa
Exchange Control Panel URL: https://Exchange Base URL/ecp
4.1: Enable 2FA for Users of Outlook Web Access (OWA) app
4.2: Configure 2FA for your Endusers
4.3: Enduser 2FA Setup
A. Restricting access to Outlook Web Access (OWA) with IP Blocking
You can use adaptive authentication with Outlook Web Access (OWA) Single Sign-On (SSO) to improve the security and functionality of Single Sign-On. You can allow a IP Address in certain range for SSO or you can deny it based your requirements and you can also challenge the user to verify his authenticity. Adaptive authentication manages the user authentication bases on different factors such as Device ID, Location, Time of Access, IP Address and many more.You can configure Adaptive Authentication with IP Blocking in following way:
|Allow||Allow user to authenticate and use services if Adaptive authentication condition is true.|
|Challenge||Challenge users with one of the three methods mentioned below for verifying user authenticity.|
|Deny||Deny user authentications and access to services if Adaptive authentication condition is true.|
|User second Factor||The User needs to authenticate using the second factor he has opted or assigned for such as
|KBA (Knowledge-based authentication)||The System will ask user for 2 of 3 questions he has configured in his Self Service Console. Only after right answer to both questions user is allowed to proceed further.|
|OTP over Alternate Email||User will receive a OTP on the alternate email he has configured threw Self Service Console. Once user provides the correct OTP he is allowed to proceed further.|
B. Adaptive Authentication with Limiting number of devices.
Using Adaptive Authentication you can also restrict the number of devices the end user can access the Services on. You can allow end users to access services on a fixed no. of devices. The end users will be able to access services provided by us on this fixed no. of devices.You can configure Adaptive Authentication with Device Restriction in following way
C. Add Adaptive Authentication policy to Outlook Web Access (OWA).
D.Notification and Alert Message.
This section handles the notifications and alerts related to Adaptive Authentication.It provides the following options :
|Challenge Completed and Device Registered||Enabling this option allows you to send an email alert when an end-user completes a challenge and registers a device.|
|Challenge Completed but Device Not Registered||Enabling this option allows you to send an email alert when an end-user completes a challenge but do not registers the device.|
|Challenge Failed||Enabling this option allows you to send an email alert when an end-user fails to complete the challenge.|
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