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Two-Factor Authentication (2FA) for Google Apps (G Suite)

Enable Two-Factor Authentication (2FA) for Google Apps (G Suite) using miniOrange Authenticator. Two-Factor Authentication (2FA) puts an extra barrier between your business & cybercriminals who try to steal credentials to access business data. Adapting 2FA/MFA is the single most important action you can take to protect your business.

What is Two Factor Authentication (2FA)?

Two Factor Authentication (2FA) or Multifactor Authentication is the process of the authentication in which you have to provide two factors to gain the access. First Factor is the one that you know username and password and Second factor is what you might have as unique like a phone (For OTP) or Fingerprint. This additional layer prevents the unauthorized person from accessing the resources even if they know your username and password. miniOrange provides 15+ authentication methods and solutions for various use cases.


We can connect with any External IDP/Directory

miniOrange provides user authentication from external directories like ADFS, Microsoft Active Directory, Azure AD, OpenLDAP, Google, AWS Cognito etc. It also provides user authentication with other IDPs like Shibboleth, PING, Okta, OneLogin, KeyCloak and many more.

Can't find your IDP ? Contact us on idpsupport@xecurify.com. We'll help you set it up in no time.




Apps supported by miniOrange



two factor authentication (2FA) miniOrange authenticator app

miniOrange
Authenticator App

   
two factor authentication (2FA) google authenticator app

Google
Authenticator App

   
two factor authentication (2FA) authy authenticator app

Authy 2-Factor
Authentication App

   
two factor authentication (2FA) Microsoft authenticator app

Microsoft
Authenticator App

   

Step 1: Configure Google Apps in miniOrange

  • Login into miniOrange Admin Console.
  • Go to Apps >> Manage Apps.
  • Google Apps Single Sign-On (SSO) manage apps

  • Click on Add Applicaton button.
  • Google Apps Single Sign-On (SSO) add app

  • In Choose Application Type click on Create App button in SAML/WS-FED application type.
  • Google Apps Single Sign-On (SSO) choose app type

  • In the next step, search for your application from the list, if your application is not found. Search for "custom" and you can set up your app via Custom SAML App.
  • Google Apps Single Sign-On (SSO) manage apps

  • Enter the SP Entity ID or Issuer as google.com.
  • Enter the ACS URL as https://www.google.com/a/[domain_name]/acs.
  • Enter the Single Logout URL as https://mail.google.com/a/out/tld/?logout.
  • Enter the Domain Administrator in Google Apps (G Suite) Administrator field and click on "Verify Google Apps Administrator" to verify if the domain entered is of administrator (this is an optional field).
  • Leave the Attributes section empty.
  • Google Apps (G Suite) Single Sign On (sso) saml

  • Go to the Add Policy and select DEFAULT from the Group Name dropdown.
  • Now enter the name for your app authentication policy in the Policy Name field.
  • Select PASSWORD from the First Factor Type dropdown.
  • Click on Save to add Google Apps (G Suite).
  • Google Apps (G Suite) 2FA add policy

  • Click on Metadata link to download the metadata which will be required later. Click on Link to see the IDP initiated SSO link for Google Apps (G Suite).
  • Google Apps (G Suite) 2FA metadata link

  • Keep SAML Login URL , SAML Logout URL and click on the Download Certificate button which you will require in Step 4.
  • Google Apps (G Suite) Single Sign On (sso) configuration steps

Step 2: Choose Your User Directory

2.1: Setup AD as User Directory

  1. Login to miniOrange dashboard from the Admin Console.
  2. From the left side menu, click on User Stores >> Add User Store.
  3. Google Apps Single Sign-On (SSO) configure user store

  4. Select User Store type as AD/LDAP.
  5. Google AppsSingle Sign-On (SSO)Select AD/LDAP as user store

    1. STORE LDAP CONFIGURATION IN MINIORANGE: Choose this option if you want to keep your configuration in miniOrange. If active directory is behind a firewall, you will need to open the firewall to allow incoming requests to your AD.
    2. STORE LDAP CONFIGURATION ON PREMISE: Choose this option if you want to keep your configuration in your premise and only allow access to AD inside premises. You will have to download and install miniOrange gateway in your premise.
    3. Google Apps Single Sign-On (SSO) select ad/ldap user store type

  6. Enter LDAP Display Name and LDAP Identifier name.
  7. Select Directory Type as Active Directory.
  8. Enter the LDAP Server URL or IP Address against LDAP Server URL field.
  9. Click on Test Connection button to verify if you have made a successful connection with your LDAP server.
  10. Google Apps  Single Sign-On (SSO)configure LDAP server URL Connection

  11. In Active Directory, go to the properties of user containers/OU's and search for Distinguished Name attribute.
  12. Google Apps  Single Sign-On (SS0)configure user bind account domain name

  13. Enter the valid Bind account Password.
  14. Click on Test Bind Account Credentials button to verify your LDAP Bind credentials for LDAP connection.
  15. Google Apps  Single Sign-On (SS0)check bind account credentials

  16. Search Base is the location in the directory where the search for a user begins. You will get this from the same place you got your Distinguished name.
  17. Google Apps  Single Sign-On (SSO) configure user search base

  18. Select a suitable Search filter from the drop down menu. To use custom Search Filter select "Custom Search Filter" option and customize it accordingly.
  19. Google Apps Single Sign-On (SSO)select user search filter

  20. You can also configure following options while setting up AD. Enable Activate LDAP in order to authenticate users from AD/LDAP. Click on the Save button to add user store.
  21. Google Apps Single Sign-On (SSO) Activate ldap options

    Here's the list of the attributes and what it does when we enable it. You can enable/disable accordingly.

    Attribute Description
    Activate LDAP All user authentications will be done with LDAP credentials if you Activate it
    Sync users in miniOrange Users will be created in miniOrange after authentication with LDAP
    Backup Authentication If LDAP credentials fail then user will be authenticated through miniOrange
    Allow users to change password This allows your users to change their password. It updates the new credentials in your LDAP server
    Enable administrator login On enabling this, your miniOrange Administrator login authenticates using your LDAP server
    Show IdP to users If you enable this option, this IdP will be visible to users
    Send Configured Attributes If you enable this option, then only the attributes configured below will be sent in attributes at the time of login

  22. Click on Save. After this, it will show you the list of User stores. Click on Test Configuration to check whether you have enter valid details. For that, it will ask for username and password.
  23. Google Apps Single Sign-On (SSO)test AD/Ldap connection

  24. On Successful connection with LDAP Server, a success message is shown.
  25. Click on Test Attribute Mapping.
  26. Google Apps Single Sign-On (SSO) LDAP successful connection

  27. Enter a valid Username. Then, click on Test. Mapped Attributes corresponding to the user are fetched.
  28. Google Apps Single Sign-On (SSO)Fetch mapped attributes for user

  29. After successful Attribute Mapping Configuration, go back to the ldap configuration and enable Activate LDAP in order to authenticate users from AD/LDAP.
  30. Refer our guide to setup LDAPS on windows server.


2.2: Setup miniOrange as a User Store

  1. Log in to miniOrange Admin Console.
  2. There are 3 ways to setup miniOrange as an Identity Source

    2.2.1 Create User in miniOrange

    • Click on Users >> Add User.
    • Google Apps Single Sign-On (SSO)add user in miniOrange

    • Here, fill the user details without the password and then click on the Create User button.
    • Google AppsSingle Sign-On (SSO) add user details

    • After successful user creation a notification message "An end user is added successfully" will be displayed at the top of the dashboard.
    • Google AppsSingle Sign-On (SSO) add user details

    • Click on On Boarding Status tab. Check the email, with the registered e-mail id and select action Send Activation Mail with Password Reset Link from Select Action dropdown list and then click on Apply button.
    • Google Apps Single Sign-On (SSO) email action

    • Now, Open your email id. Open the mail you get from miniOrange and then click on the link to set your account password.
    • On the next screen, enter the password and confirm password and then click on the Single Sign-On (SSO) reset password button.
    • Google Apps reset user password
    • Now, you can log in into miniOrange account by entering your credentials.

    2.2.2 Bulk Upload Users in miniOrange via Uploading CSV File.

    • Navigate to Users >> User List. Click on Add User button.
    • Google Apps Single Sign-On (SSO)add user via bulk upload

    • In Bulk User Registration Download sample csv format from our console and edit this csv file according to the instructions.
    • Google Apps Single Sign-On (SSO) download sample csv file

    • To bulk upload users, choose the file make sure it is in comma separated .csv file format then click on Upload.
    • Google Apps Single Sign-On (SSO) bulk upload user

    • After uploading the csv file successfully, you will see a success message with a link.
    • Click on that link you will see list of users to send activation mail. Select users to send activation mail and click on Send Activation Mail. An activation mail will be sent to the selected users.

    2.2.3 Self User Registration

    • miniOrange self user registration allows end users to register themselves using customized registration form. miniOrange admin users can customize the registration form by adding more custom fields according to their choice. Follow the miniOrange guide to customize user self registration page.

Step 3: Setup SSO in Google Apps (G Suite) Admin Account

  • Now login to Google Admin Console and Select Security Tab from Admin Console.
  • Google Apps 2FA G Suite admin console

  • From listed options select Set up single sign-on (SSO) with a third party IdP.
  • Google Apps (G Suite) 2FA G Suite admin console set sso idp

  • Enable Setup SSO with third party identity provider option.
  • Enter Sign-In Page URL: SAML Login URL from Step 1.
  • Enter Sign-Out Page URL: < Base Server Url > /idp/oidc/logout?post_logout_redirect_uri=https://gmail.com
    Example: https://login.xecurify.com/moas/idp/oidc/logout?post_logout_redirect_uri=https://gmail.com
  • Enter Change Password URL: SAML Login URL from Step 1.
  • Upload the certificate that was downloaded earlier in Step 1.
  • Select Enable Single Sign-On check box and save the settings.
  • Google Apps (G Suite) 2FA G Suite enable third party sso

Step 4: Configure 2FA for miniOrange Admin Dashboard and Google Apps

4.1: Configure 2FA for miniOrange Admin Dashboard.

  • From your miniOrange Dashboard in the left navigation bar, select 2- Factor Authentication, click on Configure 2FA.

  • Two factor-authentication for Google Apps | configure_2fa

  • Choose any 2FA method you want to configure.
  • Let's say you want to configure OTP over SMS
  • Click on OTP over SMS
  • Two factor-authentication for Google Apps  | otp_over_sms

    Two factor-authentication for Google Apps  | enter_phone_no

  • Now add your mobile number on which you want to receive the OTP.
  • Then click on Save.
  • Two factor-authentication for Google Apps  | save_phone_number

    Two factor-authentication for Google Apps  | otp_over_sms_active

  • Now as shown in the above image, OTP over SMS is your Active 2FA method.
  • Enable Prompt for second factor during signin to your console.
  • Then click on Save.
  • Two factor-authentication for Google Apps  | enable_2fa

  • To verify the configuration login again.
  • You will be asked for Username and password then it is redirected to below page:
  • Enter the OTP received on the phone and click on verify.
  • Two factor-authentication for Google Apps  |  2fa_otp_verification

  • If you are redirected to your dashboard, you have successfully configured OTP over SMS as your 2FA method.
  • Similarly you can configure rest of the 2FA methods for miniOrange dashboard. Click Here for the Guide
  • To configure 2FA methods for end-users Click here.

4.2: Enable 2FA for Users of Google Apps application.

  • To enable 2FA for Users of Google Apps application. Go to Policies >> App Authentication Policy
  • Click on Edit against the configured application
  • Two factor-authentication for Google Apps | Two Factor Authentication configure 2fa of application

  • Enable the Enable 2-Factor Authentication (MFA) option.
  • Two factor-authentication for Google Apps | Two Factor Authentication enable 2fa

  • Click on Save.

Step 5: Login with miniOrange

  • Go to your Google Apps Domain. It will redirect you to miniOrange Single Sign-On Service console.
  • Google Apps two factor authentication (2FA) user credentials

  • Enter your miniOrange login credentials and click on Login.
  • Since we have 2-factor authentication (2FA)enabled, you will be prompted to register for it. It's a one time process.
  • Configure your basic details.
  • Google Apps (G Suite) two factor authentication (2FA) user registration

  • Configure any authentication method of your choice.
  • Google Apps (G Suite) two factor authentication (2FA) add new security

  • After successful registration, you will be logged in to your Google Apps account.
  • Now we have 2-factor authentication (2FA) enabled.
  • To verify your 2-factor authentication (2FA) configuration, go to your Google Apps Domain. You will be redirected to miniOrange login console.
  • Google Apps (G Suite) two factor authentication (2FA) verify user credentials

  • Enter your login credentials, and click on login. It will prompt to verify yourself against the configured 2fa method.
    e.g. If you have configured OTP over SMS, after login into Google Apps it will prompt for OTP.
  • Google Apps two factor authentication (2FA) otp prompt

  • Enter the OTP received in your phone, after successful 2FA verification, you will be redirected to the Google Apps dashboard.

Step 6: Adaptive Authentication with Google Apps

6.1: Restricting access to Google Apps with IP Blocking

    You can use adaptive authentication with Google Apps Single Sign-On (SSO) to improve the security and functionality of Single Sign-On. You can allow a IP Address in certain range for SSO or you can deny it based your requirements and you can also challenge the user to verify his authenticity. Adaptive authentication manages the user authentication bases on different factors such as Device ID, Location, Time of Access, IP Address and many more.

    You can configure Adaptive Authentication with IP Blocking in following way:
  • Login to Self Service Console >> Adaptive Authentication.
  • Add a Policy Name for your Adaptive Authentication Policy.
  • Google Apps Single Sign-On (SSO) Restrict Access adaptive authnetication policy

  • Select your Action for behaviour Change and Challenge Type for user from the Action for behaviour Change Section.
  • Google Apps Single Sign-On (SSO) Restrict Access adaptive authentication behaviour change


    Action for behaviour Change Options :


    Attribute Description
    Allow Allow user to authenticate and use services if Adaptive authentication condition is true.
    Challenge Challenege users with one of the three methods mentioned below for verifying user authenticity.
    Deny Deny user authentications and access to services if Adaptive authentication condition is true.

    Challenge Type Options :

    Attribute Description
    User second Factor The User needs to authenticate using the second factor he has opted or assigned for such as
  • OTP over SMS
  • PUSH Notofication
  • OTP over Email
  • And 12 more methods.
  • KBA (Knowledge-based authentication) The System will ask user for 2 of 3 questions he has configured in his Self Service Console. Only after right answer to both questions user is allowed to proceed further.
    OTP over Alternate Email User will recieve a OTP on the alternate email he has configured threw Self Service Conolse. Once user provides the correct OTP he is allowed to proceed further.

  • Now Enable Enable IP Restriction option from the IP RESTRICTION CONFIGURATION section to configure custom IP range.
  • Google Apps Single Sign-On (SSO) Restrict Access adaptive authentication ip blocking

  • Select the Action you want to perform if the IP address is out of the range. i.e Allow, Challenge & Deny.
  • Specify the IP Address range for which you want above setting to reflect. You can add more than one IP Address ranges by clicking on following button +.
  • Scroll to the end and click on save.


6.2: Adaptive Authentication with Limiting number of devices.

    Using Adaptive Authentication you can also restrict the number of devices the end user can access the Services on. You can allow end users to access services on a fixed no. of devices. The end users wii be able to access services provided by us on this fixed no. of devices.

    You can cofigure Adaptive Authentication with Device Restriction in follwing way

  • Login to Self Service Console >> Adaptive Authentication.
  • Add a Policy Name for your Adaptive Authentication Policy.
  • Select your Action for behaviour Change and Challenge Type for user from the Action for behaviour Change Section.
  • Google Apps Single Sign-On (SSO) Restrict Access adaptive authentication behaviour and challenge type


  • Scroll down to Device Configuration section and enable Allow User to Register Device option to allow users to register their devices.
  • Enter the Number of Devices which are allowed to register in field next to Number of Device Registrations Allowed
  • Choose Action if number of devices exceeded (This will override your setting for Action for Behaviour Change.)
    1. Challenge: The user needs to verify himself using any of the three methods mentioned in table in step 6.1
    2. Deny : Deny users access to the system
  • Enable option Send email alerts to Users if number of Device registrations exceeded allowed count if you want to alert the user about no of devices exceeding the limit. Save the configuration.
  • Google Apps Single Sign-On (SSO) Restrict Access adaptive authentication enable device restriction


6.3: Add Adaptive Authentication policy to Google Apps.

  • Login to Self Service Console >> Policies.
  • Click on Edit option for predefined SAML app policy.
  • Google Apps Single Sign-On (sso) edit device restriction policy

  • Set your application name in the Application and select password as Login Method.
  • Enable Adaptive Authentication on Policy page and select the required restriction method as an option.
  • From Select Login Policy dropdown select the policy we created in last step and click on save.
  • Google Apps Single Sign-On (SSO) Restrict Access save device restriction policy

    How to add a trusted Device
    1. When End-user log in to the self service console after the policy for device restriction is on, he is provided the option to add the current device as a trusted device.


  miniOrange Authenticator app is available for free from Google Play

  miniOrange Authenticator app is available for free from the Apple App Store


For further details refer :
https://support.google.com/accounts/answer/180744?hl=en
https://www.google.com/landing/2step/

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We offer Secure Identity Solutions for Single Sign-On, Two Factor Authentication, Adaptive MFA, Provisioning, and much more. Please contact us at -

   +1 978 658 9387 (US)   ,   +91 97178 45846 (India)    |       info@xecurify.com