Workplace Solution

Workplace is a tool which allows users to communicate and collaborate across desktop and mobile. It provides features such as groups, chat and video calls.

miniOrange provides secure access to workplace for enterprises and full control over access to the workplace application. Single Sign On (SSO) into your workplace Account with one set of login credentials.

miniOrange Identity Management Features

• Single Sign On

  miniOrange Single Sign On (SSO) Solution provides easy and seamless access to all enterprise resources with one set of credentials. miniOrange also provides secure authentication by establishing a trust relationship between the Service Provider and Identity Provider. miniOrange Single Sign On supports SSO to any type of devices or applications whether they are in the cloud or on-premise. Learn More

• Multi-factor Authentication

  Secure your workplace application from password thefts using multi-factor authentication methods with 15+ authentication types provided by miniOrange. Our multi-factor authentication methods prevent unauthorized users from accessing information and resources having password alone as an authentication factor. Enabling second-factor authentication for workplace protects you against password thefts. Learn More

• IP Blocking

  miniOrange provides IP blocking/IP restriction for workplace login which adds security to Gmail, Web and other applications. In this, we provide you option for IP blocking which includes both automatic (based on user behavior) and manual IP blocking which includes blacklisting and whitelisting of IP addresses to provide access restriction, the office only access, intranet access & network restriction. Learn More

• Adaptive Authentication

  miniOrange Adaptive Authentication aims to provide a better experience to reduce the authentication burder on users while enforcing strong authentication where it is needed the most. For example, when a user attempts to access an application via an unregistered device then they may be prompted to register it. If the user logs in from a geographical location other than their office, they may be asked to answer security questions. Learn More

• User Provisioning

  miniOrange User Provisioning provides an easy way of creation, management and maintenance of end users especially for large enterprises to reduce the risk for unauthourized access of information. User proviosiong includes the creation, updation and deletion of user accounts. User provisioning makes life easier for admins because they do not have to manually arrange access for each user. Learn More

miniOrange supports both IdP (Identity Provider) and SP (Service Provider) initiated Single Sign On (SSO)

• IdP Initiated Single Sign On (SSO)

  In IdP Initiated Login, SAML request is initiated from miniOrange IdP.

• Enduser first authenticates through miniOrange Idp by login into miniOrange Self Service Console.
• The Enduser will be redirected to their workplace account by clicking the workplace icon on the Enduser Dashboard - there is no need to log in again.

• SP Initiated Single Sign On (SSO)

  In SP Initiated Login, SAML request is initiated by workplace.

• An Enduser tries to access their Account by going to workplace domain.
• They will be redirected to miniOrange Self Service Console.
• Here they can enter the miniOrange login credentials and login to their workplace Account.

Follow the Step-by-Step Guide given below for workplace Single Sign On (SSO).

Step 1: Configure workplace in miniOrange

• Log in as a customer from the Admin Console of miniOrange's Administrator Console, now go to Apps -> Manage Apps.
• Click on Configure Apps and select the Application Name workplace(SAML) App from the drop-down menu.




• Enter the SP Entity ID or Issuer as https://www.facebook.com/company/[your-company-id].
• Enter the ACS URL as [https://your-company-name].facebook.com/work/saml.php.
• It is not compulsory to insert any URL in Single Logout URL section.
• Click on Advanced Settings. Relay State section could be kept empty.
• Leave the Attributes section empty.
• Add a new policy for the workplace.
  1. Select the workplace from Application dropdown.
  2. Select a Group Name from the dropdown - the group for which you want to add workplace policy.
  3. Give a policy name for the workplace in the Policy Name field.
  4. Select the First Factor Type for authentication.
  5. Enable Second Factor for authentication if required.
  6. Click on Save button to add policy for workplace Single Sign On (SSO).
  
  



• Click on Save to configure workplace.
• Click on Metadata link to download the metadata which will be required later. Click on Link to see the IDP initiated SSO link for Workplace.




• Keep SAML Login URL and IdP Entity ID or Issuer and click on the Download Certificate which you will require in Step 4.



• Now click on Onboard users into our system from View Policy Tab.

Step 2: Choose Your User Directory

2.1: Setup AD as User Directory

1. Log in to miniOrange dashboard from the Admin Console.
2. From the Side Menu, Click on User Stores >> Add User Store
   
   

   
   
   

1. STORE LDAP CONFIGURATION IN MINIORANGE: Choose this option if you want to keep your configuration in miniOrange. If active directory is behind a firewall, you will need to open the firewall to allow incoming requests to your AD.
2. STORE LDAP CONFIGURATION ON PREMISE: Choose this option if you want to keep your configuration in your premise and only allow access to AD inside premises. You will have to download and install miniOrange gateway in your premise.
   
   



3. Enter LDAP Display Name and LDAP Identifier of your choice. Select Directory Type as Active Directory.
4. Enter the LDAP Server URL or IP Address against LDAP Server URL field.
5. Go to AD FS-> Domain-> respective Users -> Properties-> Attribute Editor. Now copy the value of distinguishedName and paste it against Bind Account DN.



6. Enter the valid password for the user from above step.
7. Search Base is the location in the directory where the search for a user begins.



8. If you want to add extra conditions on user search you can add it in Search Filter. Select a suitable Search Filter from the Drop-Down. To use custom Search Filter select "Custom Search Filter" option and provide the search filter in the input field that shows up.



9. You can also configure following options while setting up AD.




Here's the list of the attributes and what it does when we enable it. You can enable/disable accordingly.

Attribute	Description
Activate LDAP	All user authentications will be done with LDAP credentials if you Activate it
Sync users in miniOrange	Users will be created in miniOrange after authentication with LDAP
Backup Authentication	If LDAP credentials fail then user will be authenticated through miniOrange
Allow users to change password	This allows your users to change their password. It updates the new credentials in your LDAP server
Enable administrator login	On enabling this, your miniOrange Administrator login authenticates using your LDAP server
Show IdP to users	If you enable this option, this IdP will be visible to users
Send Configured Attributes	If you enable this option, then only the attributes configured below will be sent in attributes at the time of login



10. Click on Save. After this, it will show you the list of User stores. Click on Test Configuration to check whether you have enter valid details. For that, it will ask for username and password.



11. On Successful connection with LDAP Server, a success message is shown.



12. Click on Test Attribute Mapping.



13. Enter a valid Username. Then, click on Test. Mapped Attributes corresponding to the user are fetched.



14. After successful Attribute Mapping Configuration, go back to the ldap configuration and enable Activate LDAP in order to authenticate users from AD/LDAP.

2.2: Setup miniOrange as a User Store

1. Log in to miniOrange dashboard from the Admin Console.
2. There are 3 ways to setup miniOrange as an Identity Source

2.2.1 Create User in miniOrange

2.2.2 Bulk Upload Users

2.2.3 Self User Registration




2.2.1 Create User in miniOrange

• Click on Users >> Add User.



• Here, fill the user details without the password and then click on the Create User button.



• Click on On Boarding Status tab. Check the email, with the registered e-mail id and select action Send Activation Mail with Password Reset Link from Select Action dropdown list and then click on Apply button.



• Now, Open your email id. Open the mail you get from miniOrange and then click on the link to set your account password.
• On the next screen, enter the password and confirm password and then click on the Reset Password button.



• Now, you can log in into miniOrange account by entering your credentials.



2.2.2 Bulk Upload Users in miniOrange via Uploading CSV File.

• Navigate to Users >> User List. Click on Add User button.



• In Bulk User Registration download sample csv format from our console and edit this csv file according to the instructions.



• To bulk upload users, choose the file make sure it is in comma separated .csv file format then click on Upload.



• After uploading the csv file successfully, you will see a success message with a link.
• Click on that link you will see list of users to send activation mail. Select users to send activation mail and click on Send Activation Mail. An activation mail will be sent to the selected users.



2.2.3 Self User Registration

• miniOrange self user registration allows end users to register themselves using customized registration form. miniOrange admin users can customize the registration form by adding more custom fields accodring to their choice. Learn More

Step 3: Login to your workplace account with miniOrange IdP by either of the two steps:

Using SP Initiated Login

1. Go to your workplace URL, enter your credentials then click on Login. Now you will be redirected to miniOrange IdP Sign On Page.



2. Enter your miniOrange login credential and click on Login. You will be automatically logged in to your workplace account.

Using IDP Initiated Login

1. Login to miniOrange IdP using admin credentials and select the User Dashboard from the right side menu.



2. Click on workplace application which you added, to verify your sso configuration.

Step 4: Setup Single Sign On for your domain in the workplace

• In the Company Dashboard, go to the Authentication tab.
• Under SAML Authentication, select SSO Only from the drop-down list.
• Input the values of miniorange IdP into the corresponding fields as given below:




• Enter SAML URL: Enter SAML URL value that you got from Step 1.
• Enter the SAML Issuer URL: Enter SAML Issuer URL value that you got from Step 1.
• Enter SAML Certificate: You may need to open up the downloaded certificate in a text editor in order to copy/paste this into the field
• Depending on miniorange IdP, you may need to enter the Audience URL:(not compulsory), Recipient URL:(not compulsory) and ACS (Assertion Consumer Service) URL listed under the SAML Configuration section in the workplace.
• Scroll to the bottom of the section and click the Test SSO button. This will result in a pop-up window appearing with miniOrange IdP login page presented. Enter your credentials in as normal to authenticate.
  Troubleshooting: Ensure the email address being returned back from miniorange IdP is the same as the Workplace account you are logged in with.
• Once the test has been completed successfully, scroll to the bottom of the page and click the Save button.




• All users using workplace will now be presented with miniOrange IdP login page for authentication.

Step 5: Now sign in to your workplace account with miniOrange IdP by either of the two steps:

5.1:Using SP initiated login

1. Go to https://[your-company-name].facebook.com, enter your Email Address and click on Login. Now you will be redirected to miniOrange IdP Sign On Page.




2. Enter your miniOrange login credential and click on Login. You will be automatically logged in to your workplace account.



5.2:Using IDP initiated login

1. Login to your miniOrange Self Service Console as an End User and click on the workplace icon on your Dashboard.

Step 6: Adaptive Authentication with workplace

6.1: Restricting access to workplace with IP Blocking

You can use adaptive authentication with workplace Single Sign On (sso) to improve the security and functionality of Single sign-on. You can allow a IP Address in certain range for SSO or you can deny it based your requirements and you can also challenge the user to verify his authenticity. Adaptive authentication manages the user authentication bases on different factors such as Device ID, Location, Time of Access, IP Address and many more.

You can configure Adaptive Authentication with IP Blocking in following way


• Login to Self Service Console >> Adaptive Authentication.
• Add a Policy Name for your Adaptive Authentication Policy.



• Select your Action for Behavior Change and Challenge Type for user.





Action for Behavior Change Options :




Attribute	Description
Allow	Allow user to authenticate and use services if Adaptive authentication condition is true.
Challenge	Challenege users with one of the three methods mentioned below for verifying user authenticity.
Deny	Deny user authentications and access to services if Adaptive authentication condition is true.




Challenge Type Options :




Attribute	Description
User second Factor	The User needs to authenticate using the second factor he has opted or assigned for such as OTP over SMS PUSH Notofication OTP over Email And 12 more methods.
KBA (Knowledge-based authentication)	The System will ask user for 2 of 3 questions he has configured in his Self Service Console. Only after right answer to both questions user is allowed to proceed further.
OTP over Alternate Email	User will recieve a OTP on the alternate email he has configured threw Self Service Conolse. Once user provides the correct OTP he is allowed to proceed further.



• Now Disbale Allow all IP'S option from the IP Blocking Configuration section to configure custom IP range.



• Select the Action you want to perform if the IP address is out of the range. i.e Allow, Challenge & Deny.
• Specify the IP Address range for which you want above setting to reflect. You can add more than one IP Address ranges by clicking on following button +.
• Scroll to the end and click on save.



Add Adaptive Authentication policy to workplace

• Login to Self Service Console >> Policies.
• Click on Edit option for predefined SAML app policy.



• Enable Enable Adaptive Authentication option on Policy page and select Device-Id as the Method.
• From the Select Login Policy dropdown select the policy we created in last step and click on save.



• In above mentioned way you can set Adaptive Authentication for workplace

6.2: Adaptive Authentication with Limiting number of devices.

Using Adaptive Authentication you can also restrict the number of devices the end user can access the Services on. You can allow end users to access services on a fixed no. of devices. The end users wii be able to access services provided by us on this fixed no. of devices.

You can cofigure Adaptive Authentication with Device Restriction in follwing way


• Login to Self Service Console >> Adaptive Authentication.
• Add a Policy Name for your Adaptive Authentication Policy.
• Select your Action for Behavior Change and Challenge Type for user.





• Scroll down to Device Configuration section and enable Allow User to Register Device option to allow users to register their devices.
• Enter the Number of Devices which are allowed to register in field next to Number of Device Registrations Allowed



• Choose Action if number of devices exceeded (This will override your setting for Action for Behaviour Change.)
1. Challenge: The user needs to verify himself using any of the three methods mentioned in table in step 6.1
2. Deny : Deny users access to the system
• Enable option Send email alerts to Users if number of Device registrations exceeded allowed count if you want to alert the user about no of devices exceeding the limit. Save the configuration.





Add Adaptive Authentication policy to workplace

• Login to Self Service Console >> Policies.
• Click on Edit option for predefined SAML app policy.



• Enable Adaptive Authentication on Policy page and select Device-Id as the Method.
• From Select Login Policy dropdown select the policy we created in last step and click on save.




How to add a trusted Device

1. When End-user log in to the self service console after the policy for device restriction is on, he is provided the option to add the current device as a trusted device.

More Secure authentication with Two-Factor Authentication

The most practical way to strengthen authentication is to require a second factor after the username/password stage. Since a password is something that a user knows, ensuring that the user also has something or using biometrics thwarts attackers that steal or gain access to passwords.

Traditional two-factor authentication solutions use hardware tokens (or "fobs") that users carry on their keychains. These tokens generate one-time passwords for the second stage of the login process. However, hardware tokens can cost up to $40 each. It takes time and effort to distribute them, tracks who has which one, and replace them when they break. They're easy to lose, hard to use, and users consistently report high levels of frustration with token-based systems.

Your choice of the second factor

miniOrange authentication service has 15+ authentication methods.

• One time passcodes (OTP) over SMS
• OTP over SMS and Email
• Out of Band SMS and Email
• Soft Token
• Push Notification
• USB based Hardware token
• Security Questions
• Mobile Authentication
• Voice Authentication (Biometrics)
• Certificate Authentication
• Device Identification
• Location
• Time of Access
• User Behavior

You can choose from any of the above authentication methods to augment your password based authentication. miniOrange authentication service works with all phone types, from landlines to smart-phone platforms. In the simplest case, users just answer a phone call and press a button to authenticate. miniOrange authentication service works internationally and has customers authenticating from many countries around the world.

For Further Details:

Guide For Single Sign On (SSO)
Workplace SAML Configuration